AE Services for the Guadalupe Medical Center

CLASS-ITEM

DESCRIPTION

906-44

Heating; Ventilating, Air Conditioning - Architectural Services

906-10

Buildings - Architectural design

906-28

Energy Conservation; New Energy sources

906-52

Interior Design and Space Planning

906-58

Lighting (Interior, Exterior) - Architectural Services

906-78

Security Systems - Architectural

907-38

Drafting Services

918-25

Compliance Consulting, American Disabilities Act (ADA)

925-33

Engineering Services, Professional

925-67

Mechanical Engineering

925-88

Structural Engineering

SCOPE: In accordance with the provisions of Texas Government Code, Chapter 2254, Subchapter A, Professional Services, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is requesting submittal of qualifications to provide prime professional architectural/engineering (A/E) services for Project #24-005-4720

TFC 24 Guadalupe Regional Medical Center (GRMC). The address of the Guadalupe Medical Center is 104 Medical Dr., Seguin, TX 78155.

CONTRACT TERM: It is the intention of TFC to award a Contract for full prime professional architectural/engineering (A/E) services for the term of the project. Services undertaken pursuant to this RFQ will be required to commence within ten (10) calendar days of delivery of a Notice to Proceed. The Project associated with the services requested in this solicitation is anticipated to be nine hundred forty-three (943) days.

PROJECT DESCRIPTION: The Project scope of work includes, but is not limited to, design and construction administration of a two-story 27,000 square foot Medical Office Building to serve as a Medical Center for the residents of Guadalupe County, Texas, complete with all required infrastructure: furniture, equipment, telecommunication equipment, etc.

1. A/E Services shall be comprehensive in nature and will include programming, conceptual design, schematic design, design development, design renderings, construction documents, solicitation assistance, construction administration, warranty management, and project close-out assistance.

2. Specialized professional services will be required including, but not limited to: life cycle costing, utility infrastructure design, interior design, acoustics, lighting, interior wayfinding signage and graphics, and landscape design.

3. The construction of the project will be implemented using a Construction Manager at Risk (CMR) delivery method. The construction of the project is expected to be divided into different stages, each with different dates for implementation and completion under separate Guaranteed Maximum Price (GMP) contract amendments or separate contracts, which require the A/E's issuance of multiple design packages. The number of design packages will be determined by TFC in cooperation with the A/E and CMR as reasonably necessary to execute the project in a logical and efficient manner.

4. Phase 1: Architectural and Engineering scope of services shall include, but not be limited to, the following:

A. Design and Construction Administration of the two-story 27,000 square foot Medical Center.

B. The production of a detailed building design. AE to incorporate existing survey information into a Revit model via Autodesk Tandem and delivered to TFC at the end of Phase 1 portion of work for TFC's internal use.

C. Attend and participate in meetings with CMR, TFC and agency stakeholders.

D. A list of necessary testing and inspections to be provided to Owner including, but not limited to, Americans with Disabilities Act (ADA), Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

E. Assistance in evaluation and interview of Construction Manager-at-Risk selection.

F. Assistance to Construction Manager-at-Risk to prepare order-of-magnitude cost estimates for correction of deficiencies by repair or replacement, as recommended by the A/E.

G. Collaborate with CMR in developing or adjusting scope of work to match available funding and assist in coordination with the City of Seguin or other Authorities Having Jurisdiction (AHJ) as necessary.

H. Assistance in developing priorities for adjusting scope of work to match available funding.

I. Conduct a full building code analysis and report including design considerations to maximize energy and water conservation per SECO energy efficiency and water conservation standards for new construction. The study will evaluate utilizing alternative energy design to determine if they are economically feasible. Building design to incorporate LEED design elements but not require LEED certification.

J. Presentation of findings to Owner for review and approval. Upon acceptance of Phase 1 findings, and authorization by Owner, proceed with Phase 2.

5. Phase 2: Architecture and Engineering scope of services shall include, but not be limited to, the following:

A. Detailed design and documentation of construction plans and specifications. Construction plans to be created in Revit via Autodesk Tandem to allow for a digital version of all equipment and materials for TFC's future use and ease of maintenance. Building information model must follow BIM execution plan and protocols throughout the life cycle of the design and construction.

B. Coordinate and assist CMR and or subcontractors with the asset tagging of new equipment as further explained in attached Attachment F - Building Information Model and Asset Management Guidelines.

C. Submit milestone based intermediate reports, documentation and estimated budgets as outlined in the A/E contract for each portion of the project.

D. Present design and progress to City of Seguin and TFC Commission as necessary.

E. Participate with CMR estimator for budget reconciliation at design milestone phases as outlined in the A/E contract.

F. Provide the Owner with a list of items to be tested and/or inspected including, but not limited to, ADA, Commissioning, Testing and Balancing, Environmental, and Construction Materials testing.

G. Coordinate with third party commissioning agent throughout design and construction administration.

H. Assist Construction Manager-at-Risk to create and implement a Comprehensive Outreach Program to attract HUB Subcontractors to participate in the Project.

I. Assist Construction Manager-at-Risk during subcontractor solicitation for development of Guaranteed Maximum Price.

J. Construction Administration.

K. Warranty management including warranty walk.

L. Project closeout.

6. A/E services shall be offered with the understanding of full compliance with non-discrimination requirements of the State of Texas by the A/E.

MANDATORY PRE-SUBMITTAL TELECONFERENCES: The mandatory pre-submittal conferences will be held on Tuesday, November 28, 2023 @ 10:00 AM and Wednesday, November 29, 2023 @ 10:00 AM. Pre-registration is required to participate in the teleconference. Respondents must have an employee of their firm attend at least one (1) of the two (2) scheduled pre-submittal teleconferences. TFC shall reject submittals submitted by firms that did not attend one of the mandatory pre-submittal conferences.

TFC is using the eProcurement system Bonfire. Respondents must register for a Bonfire account (No Charge) to submit a response. Respondents must submit their responses/submittals at the following link: https://tfcstate.bonfirehub.com/opportunities/112754

EVENT

DATE

Issue RFQ

11/13/2023

Mandatory Pre-Submittal Conference

11/28/2023

Tuesday, 10:00 AM

(OR)

Mandatory Pre-Submittal Conference

11/29/2023

Wednesday, 10:00 AM

Deadline for Submission of Questions

12/05/2023

Deadline for Submission of Qualifications & HSP

12/20/2023

Wednesday @ 3:00 PM

Notification to Interview

1/04/2024

If Interviews are NOT required by TFC

Award by Commission

02/15/2023

Execute Contract

03/15/2023

If Interviews are required by TFC

Interviews of short listed firms

01/16/2024

Award by Commission

02/15/2024

Execute Contract

03/15/2024