Admin Chiller Control Board msr

The Illinois Department of Corrections is soliciting a Request for Quote (RFQ) for replacing the control board of an administration chiller at the Kewanee Life Skills Re-Entry Center in Kewanee, Illinois. Specifically, the procurement targets a Trane Air-Cooled Chiller Model RTAA-240 control board replacement, requiring a vendor to provide and install a new admin chiller control board and processor, with full programming and functionality responsibilities. The vendor must complete all service work Monday through Friday between 7:30 a.m. and 2:30 p.m., excluding holidays, and coordinate directly with the facility's Chief Engineer. Bids are due by December 5, 2025, at 1:00 p.m. and must remain valid for 120 days from opening. The contract is a one-time engagement commencing upon final signature and extending through June 30, 2026, with the solicitation contact being Sheri Nolan, reachable at 309-852-4601, extension 21014, or Sheri.Nolan@illinois.gov.

The procurement includes specific vendor requirements such as maintaining general commercial liability insurance of $1,000,000 per occurrence and $2,000,000 annual aggregate, auto liability insurance of $1,000,000 per occurrence, and workers' compensation insurance as mandated by law. All vendor personnel and subcontractors will be subject to criminal background investigations and drug testing. Notably, subcontracting is not permitted for this opportunity. The contract involves prevailing wage requirements, with vendors required to certify compliance with the Illinois Prevailing Wage Act and provide current wage rates for applicable occupations in Kewanee County. Pricing will be submitted through the BidBuy system, with all costs including transportation and handling. Invoices must be itemized and submitted to the facility's Business Office for reconciliation and approval by the Chief Engineer before payment processing, and travel time and expenses are not reimbursable. While a specific budget range is not explicitly stated, the procurement suggests a focused, targeted project for equipment replacement and installation.