Addendum No. 01 Lake (Bell) Portals)

The West Virginia Department of Environmental Protection issued an Agency Request for Quotation (ARFQ DEP2000000007) for construction and reclamation work on the Lake (Bell) Portals project located in Logan County, West Virginia. This solicitation encompasses mine dewatering and treatment, installation of one modified wet seal and one double 36-inch diameter bat gate mine seal, site grading to eliminate standing water, temporary erosion and sediment control measures, temporary road improvements for construction access, and revegetation of disturbed areas. Key deliverables include 500 tons of Class 2 base aggregate, 3,125 linear feet of super silt fence, 1,034 linear feet of grass-lined channel, two 36-inch diameter HDPE bat gates with associated pipe conveyance, splash pads, rock checks, and soda ash briquettes. Contractors must furnish all labor, equipment, materials, and supplies necessary for project completion and comply with all federal, state, and local regulations including NPDES construction stormwater requirements, NEPA compliance, and OSHA standards. A mandatory pre-bid conference was held on July 29, 2019, at 10:00 AM at the jobsite; technical questions were due by August 5, 2019, at 5:00 PM; and bids closed on August 12, 2019, at 10:30 AM. All bid submissions were required electronically through the wvOASIS Vendor Self Service portal, with cost constraints imposed on specific line items: mobilization and demobilization could not exceed 10 percent of the total bid, construction layout could not exceed 5 percent, quality control could not exceed 3 percent, and site preparation could not exceed 10 percent. Contractors were required to maintain a valid West Virginia contractor's license, possess commercial general liability insurance of at least $2,000,000 per occurrence, provide workers' compensation coverage, submit a bid bond equal to 5 percent of the total bid amount, and complete a Drug Free Workplace Affidavit.

There are no specific set-aside designations mentioned in the solicitation documents for disadvantaged enterprises or minority-owned businesses. Vendors must complete the Abandoned Mine Lands (AML) Contractor Information Form (AVS Form) to verify eligibility under 30 CFR 874.16 and establish their organizational information through the Applicant Violator System. All bidders were subject to a Procurement Affidavit establishing eligibility requirements, including affirmation that they are not in default on any monetary obligations owed to the state or political subdivisions and that they do not owe aggregate debts exceeding one thousand dollars. Contractors must also demonstrate compliance with West Virginia Jobs Act requirements for contracts of $500,000 or more and submit an Interested Party Disclosure form prior to contract award. The solicitation documents do not identify any incumbent vendors or current contractors, nor is existing infrastructure or technology integration mentioned. While specific award values or budget ranges are not explicitly stated in the procurement documents, the project's scope and detailed line items suggest a substantial construction contract requiring significant resources and expertise in mine reclamation work.