Addendum No 1 Grafton #4 Refuse and Highwall

The State of West Virginia Department of Environmental Protection (DEP), Office of Abandoned Mine Lands and Reclamation, seeks qualified contractors to perform construction services for the Grafton #4 Refuse and Highwall reclamation project located in Taylor County, West Virginia. This project encompasses comprehensive mine site remediation across four properties, including construction of permanent drainage channels, installation of two dry bat gate mine seals, highwall reclamation, sediment pond dewatering and removal, subsidence remediation, rip rap armoring, gas line relocation (340 linear feet), and revegetation of disturbed areas totaling 30.6 acres. Key deliverables include approximately 35,535 cubic yards of unclassified excavation, installation and removal of temporary fencing (785 linear feet), removal and replacement of existing fence (460 linear feet), piezometer abandonment by a West Virginia-certified person, and submission of as-built plans in hard copy and CD-ROM formats (AutoCAD and PDF). Bidders must hold a valid West Virginia contractor's license, submit a signed and notarized drug-free workplace affidavit, and provide a bid bond equal to five percent of the total bid amount. The mandatory pre-bid conference was held on December 13, 2016, at 10:00 AM EST, with a technical questions deadline of December 21, 2016, at 5:00 PM EST. Bids were due January 5, 2017, at 10:30 AM and must be submitted electronically through the wvOASIS Vendor Self Service portal. The contractor shall have 120 days from the Notice to Proceed to complete construction, with a total performance period of 365 days for invoicing purposes, and must comply with the Construction Storm Water General Permit (WV/NPDES No. WV0115924) as Co-Applicant #1. Liquidated damages of $1,000 per day apply following the 120-day construction period.

No specific set-asides for disadvantaged enterprises, small businesses, or minority-owned businesses are identified in the solicitation documents, though all contractors must comply with West Virginia procurement requirements and cannot be debarred or suspended by the state or federal government. Bidders must not have uncontested debt to the state exceeding $1,000, outstanding workers' compensation or unemployment compensation delinquencies, or unresolved environmental enforcement actions. The Engineer's Estimate for the project is $1,162,343.75, which establishes the approximate budget range for this procurement. Contractors are required to maintain commercial general liability insurance with minimum limits of $2,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation and employers liability insurance with $1,000,000 limits for each accident and disease. Additional requirements include obtaining all necessary permits and licenses (Water Quality Certification, burning permits, and stream activity permits), procuring approved borrow and disposal areas, and submitting approved material testing documentation per ASTM standards. No incumbent vendor is identified in the solicitation materials, and the project requires integration with existing site infrastructure and drainage systems managed through properties owned by Robert Spencer, Mark Stout, Beckwith Lumber Company, and Jamie Kinsey, with site access via existing mining and farm roads.