Addendum #1 - Q A - Grafton #4 Refuse HW (REV5.0).pdf
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- Attached to
- Addendum No 1 Grafton #4 Refuse and Highwall
- Solicitation number
- ARFQ 0313 DEP1700000030 2
- Issued by
- Ritchie County, West Virginia
About this file
This document is Addendum #1 to a solicitation for the Grafton #4 Refuse & Hazardous Waste Project (DEP17*30) issued by the West Virginia Department of Environmental Protection. The project encompasses refuse and hazardous waste remediation across four sites, with unclassified excavation totaling 35,535 cubic yards distributed as follows: Site 1 Highwall 1 (8,000 cy), Site 1 Highwall 2 (23,790 cy), Site 3 (2,925 cy), and Site 4 (820 cy). Additional work includes removal and replacement of existing fence (460 linear feet) and installation and removal of temporary fence (785 linear feet) around Site 3. The pre-bid conference was held prior to this addendum issuance, and the bid date was rescheduled to January 5, 2016. The contractor shall have 120 days from the Notice to Proceed to complete construction activities, with a total performance period of 365 days for invoicing purposes. Site-specific restrictions include prohibition of work on Site 3 during February and March due to the landowner's cattle calving season, and no bat buffer time restrictions apply.
The Engineer's Estimate for the project is $1,162,343.75. Pay Item 8.1 for unclassified excavation was increased by 1,255 cubic yards to reflect accurate quantities. A new pay item (Item 4.6) for piezometer abandonment was added to cover the removal and abandonment of six onsite temporary piezometers by a West Virginia-certified person in accordance with 47CSR59 regulations; unit pricing shall be per piezometer and include all labor, equipment, and materials. Liquidated damages of $1,000 per day apply following the 120-day construction period. Additional requirements include gate management protocols, closure of gates after passage, and landowner approval for permanent fence location and alignment around the new pond area on Site 3. No additional insurance is required for this project, and the landowner retains ownership of timber on Site 1.
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Addendum #1 - Questions During Pre-Bid Meeting Grafton #4 Refuse & HW Project
DEP17*30
The following comments and questions were identified at the Pre-Bid Conference. The answers provided herein take precedence over verbal answers at the PBC should there be any conflict between the two.
Questions:
1. What is the Engineer’s Estimate for this project?
• The Engineer’s Estimate for this project is $1,162,343.75
2. Does the landowner want the timber on site 1?
• The landowner stated that he does want the timber. Refer to Specification 4.3.5.
3. What is the unclassified excavation yardage break-down per site or baseline?
• Site 1
Highwall 1 - 8000 cy
Highwall 2 - 23790 cy
• Site 2 - 0 cy
• Site 3 - 2925 cy
• Site 4 - 820 cy
Total 35535 cy
Excavation quantities include Highwall Reclamation and Subsidence Feature Repair. The total is 1255 cy more than the current bid sheet pay item quantity. Pay Item 8.1 on the bid sheet has been increased by 1255 cy to a new revised total of 35535 cy.
4. Are the cleanouts incidental to the underdrain?
• Yes
5. How are the piezometer abandonments paid?
• There will be a new pay item added to pay for the piezometer abandonments. Item
4.6 Piezometer Abandonment shall be for the 6 onsite piezometers.
oPiezometer Abandonment: Temporary piezometers which have been installed for Contractor use, must be removed and abandoned by a person who has been certified by the State of West Virginia in accordance with
47CSR59 “Monitoring Well Regulations”. This certification is necessary for any person to operate in the State of West Virginia and includes construction, installation, alteration and/or abandonment of any monitoring wells and select boreholes.
oThe method of measurement for the Piezometer Abandonment shall be per each.
Addendum #1 Grafton #4 Refuse & HW
DEP17*30
oThe unit price for “Piezometer Abandonment” shall include all labor, equipment and materials necessary to abandon the piezometer in accordance with 47CSR59.
6. Are we in the bat buffer time restriction for clearing trees on this project?
• No
Comments:
• No additionally insured required for this project.
• Access Gates: If you open and go through a gate; make sure you close it behind you.
• No work shall be allowed on Site 3 during the months of February and March at the request of the landowner; he will be in his calving season during that time and does not want any additional stress to his herd.
• The quantity of 4.2 Remove and replace existing fence shall be increased to account for the permanent fence that will be constructed around the new pond area on site 3. The new quantity shall be 460 LF. Permanent fence location and alignment shall be as approved by the DEP.
• The quantity of 4.3 Install and remove temporary fence shall be increased to account for the temporary fence that will be constructed around the work area on site 3. The new quantity shall be 785 LF. The additional temporary fence may remain on site 3 at the request of the landowner. Temporary fence location and alignment shall be as approved by the DEP.
• The bid date shall be rescheduled to January 5, 2016.
The Contractor shall have 120 days from the date of the Notice to Proceed to complete construction activities on the project. The $1000.00 per day liquidated damages clause will be in effect after the 120 days. However, the total performance period will be 365 days from the date of the Notice to Proceed for invoicing purposes.
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PERMANENT FENCE
460 LF + OR -
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TEMPORARY FENCE
785 LF + OR -
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