Addendum 2: To cancel in its entirety-Surveillance

The West Virginia Division of Highways, Procurement Division, acting on behalf of the Division of Motor Vehicles, has cancelled in its entirety ARFQ 0802 DMV2700000002 for indoor and outdoor video surveillance equipment and installation services via Addendum 2 posted September 15, 2026. Vendors should not submit bids for this solicitation.

The original procurement sought a comprehensive surveillance system comprising 30 recorders (18TB), 30 POE switches (WVOT-approved), 30 analytics kits, 50 fisheye cameras, 30 remote client viewing software licenses, 50 mini dome indoor cameras (2.4MM 5MP), 30 data cable and installation material packages, 100 camera license keys, 50 outdoor bullet infrared cameras (6MP H6A with 4.4-9.3mm lens), and labor for indoor and outdoor installation plus hourly system maintenance. Equipment and materials were to be delivered to the Division of Motor Vehicles at 5707 MacCorkle Avenue, S.E., Suite 200, Charleston, West Virginia.

The original ARFQ was issued August 25, 2026, with technical questions due September 1, 2026 at 10:00 AM and bids originally due September 8, 2026 at 10:30 AM. Addendum 1 (posted September 4) extended the bid due date to September 17, 2026 at 10:30 AM. Addendum 2 (posted September 15) supersedes all prior versions and cancels the entire solicitation.

The procurement was structured as an open-end master agreement with an initial contract term of one year from award and three successive one-year renewal options. Vendors were required to register with West Virginia State Purchasing, comply with Secretary of State and Tax Department registration, maintain Workers' Compensation and Unemployment Insurance, and carry Commercial General Liability ($1,000,000 per occurrence) and Automobile Liability ($500,000 per occurrence) insurance. Standard delivery was 30 working days; emergency orders required 15 working days. Emergency system support response time was required to be less than 24 hours.

Contact: Angela L. Chaney, (304) 558-0228, angie.l.chaney@wv.gov.