Addendum ARFQ_0802_DMV2700000002.pdf
PDF 241 KB Posted
- Solicitation number
- ARFQ 0802 DMV2700000002 4
- Issued by
- Kanawha County, West Virginia
About this file
This addendum modifies an Agency Request for Quote (ARFQ) issued by the State of West Virginia Division of Highways for the Division of Motor Vehicles for indoor and outdoor video surveillance equipment and installation services. The procurement extends the original bid opening date to September 17, 2026, at 10:30 AM. The solicitation requests equipment including 30 units of 18TB recorders, 30 WVOT-approved POE switches, 30 analytics kits, 50 fisheye cameras, 30 remote client viewing software licenses, 50 2.4MM 5MP mini dome indoor cameras, 30 data cable and installation material packages, 100 license keys for cameras, 50 6MP H6A bullet outdoor infrared cameras with 4.4-9.3mm lenses, and associated installation labor for both indoor and outdoor systems. Technical questions were due by September 1, 2026. Bids should be submitted to the Procurement Division of the Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard East, Charleston, West Virginia 25305, with invoicing and shipping directed to the Division of Motor Vehicles at 5707 MacCorkle Avenue, S.E., Suite 200, Charleston, West Virginia.
Unit prices and total contract values are not specified in this addendum document. Vendors must acknowledge receipt of all addenda, including this addendum, and submit the completed Addendum Acknowledgment Form with their bids to avoid disqualification. The modification specified in Addendum 01 extends only the bid opening date and time with no other changes to the original solicitation specifications or terms and conditions. All provisions of the original solicitation remain in full force and effect.
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Date Printed: Sep 3, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2023248 Reason for Modification:
Doc Description: Indoor and Outdoor Video Surveillance Equipment/Installation Addendum 01
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-09-04 2026-09-17 10:30 ARFQ 0802 DMV2700000002 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Sep 3, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum 01 is issued for the following reasons:
1) To extend the bid opening date and time
No Other Changes
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 18TB Recorder, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
18TB Recorder
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 WVOT Approved POE Switch 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
WVOT Approved POE Switch
Date Printed: Sep 3, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Analytics Kit, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
Analytics Kit, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Fisheye Camera, or equivalent 50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Fisheye Camera, or equivalent
Date Printed: Sep 3, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Remote Client Viewing Software, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
Remote Client Viewing Software, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 2.4MM 5MP Mini Dome Indoor Camera, or equivalent
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
2.4MM 5MP Mini Dome Indoor Camera, or equivalent
Date Printed: Sep 3, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Data Cable and Installation Materials 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
Data Cable and Installation Materials
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 License Keys for Cameras, or equivalent 100.00000 EA
Comm Code Manufacturer Specification Model # 46171610
License Keys for Cameras, or equivalent
Date Printed: Sep 3, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Installation/Labor - Indoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Extended Description:
Installation/Labor - Indoor
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 System Maintenance 0.00000 HOUR
Comm Code Manufacturer Specification Model # 46171610
System Maintenance
Date Printed: Sep 3, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 6MP H6A Bullet Outdoor IR Camera with
4.4-9.3mm lens, or equ
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
6MP H6A Bullet Outdoor IR Camera with 4.4-9.3mm lens, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Installation/Labor - Outdoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Extended Description:
Installation/Labor - Outdoor
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTIONS DUE BY 10 AM 2026-09-01
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Revised 6/8/2012
ATTACHMENT A
Revised 11/1/2022
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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| Addendum Forms (2) (1).pdf |
| Draft_ARFQ_0803_DOT2300000002_2_WV_ARFQ_FORM.PDF |
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| Draft_ARFQ_0803_DOT2300000043_2_WV_ARFQ_FORM (1).PDF |
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| Exhibit A |
| Draft_ARFQ_0803_DOT2400000018_2_WV_ARFQ_FORM.PDF |
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| Draft_ARFQ_0803_DOT2400000079_2_WV_ARFQ_FORM.PDF |
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| ARFQ SAMPLE.pdf |
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| TCA 8-25-26.pdf |
| TCA.pdf |
| INSTRUCTIONS TO VENDORS SUBMITTING BIDS (Agency Delegated Procurements Only) |
| ADDITIONALTERMSAND CONDITIONS(ConstructionContracts Only) |
| 6. DAVIS-BACONAND RELATEDACT WAGERATES: |
| ADDENDUMACKNOWLEDGEMENTFORM |
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| Sheet1 |
| Text1: ARFQ DMV27*2 |
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| Text3: Addendum 1 is issued for the following reason: |
1. Modify Bid Opening Date and Time
No other changes
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| Date: |
| Company_2: |
| Solicitation Number: ARFQ DMV27*2 |
| Check Box48: Yes |
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