Final_ARFQ_0802_DMV2700000002_1_WV_ARFQ_FORM.PDF
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- Solicitation number
- ARFQ 0802 DMV2700000002 4
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Transportation, Procurement Division, on behalf of the Division of Motor Vehicles for the procurement of indoor and outdoor video surveillance equipment and installation services. The solicitation seeks quotes for a comprehensive surveillance system comprising 30 units of 18TB recorders, 30 WVOT-approved POE switches, 30 analytics kits, 50 fisheye cameras, 30 remote client viewing software licenses, 50 mini dome indoor cameras (2.4MM 5MP), 30 units of data cable and installation materials, 100 camera license keys, 50 outdoor bullet infrared cameras (6MP H6A with 4.4-9.3mm lens), and labor for indoor and outdoor installation plus system maintenance on an hourly basis. The solicitation was issued on August 25, 2026, with technical questions due by 10:00 AM on September 1, 2026, and bids closing on September 8, 2026, at 10:30 AM. This is an open-end master agreement contract with no specified award date or contract term outlined in the document.
Bidders must submit pricing for unit and total prices on the provided pricing pages, with submissions accepted via OASIS upload, hand delivery, mail-in hard copy, or fax to 304-558-0047; email bids are not accepted. To be awarded the contract, vendors must be registered with WV State Purchasing and compliant with the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. Bids should be delivered to the Procurement Division at the Division of Highways, Building 6, Room 340A, 1900 Kanawha Boulevard E, Charleston, WV 25305, with equipment to be shipped to and invoiced to the Division of Motor Vehicles at 5707 MacCorkle Avenue S.E., Suite 200, Charleston, WV. The procurement contact is Angela L. Chaney at (304) 558-0228 or angie.l.chaney@wv.gov, with technical questions directed to dotprocurementtechques@wv.gov.
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Date Printed: Aug 25, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 2023248 Reason for Modification:
Doc Description: Indoor and Outdoor Video Surveillance Equipment/Installation
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-08-25 2026-09-08 10:30 ARFQ 0802 DMV2700000002 1
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Angela L Chaney
(304) 558-0228 angie.l.chaney@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 25, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF TRANSPORTATION - PROCUREMENT DIVISION - SOLICITATION OF AN OPEN- END CONTRACT OF INDOOR AND OUTDOOR VIDEO SURVEILLANCE EQUIPMENT/INSTALLATION FOR DIVISION OF
MOTOR VEHICLES PER THE ATTACHED DOCUMENTS.
QUESTIONS REGARDING THE SOLICITATION MUST BE SUBMITTED IN WRITING TO
DOTPROCUREMENTTECHQUES@WV.GOV PRIOR TO THE QUESTION PERIOD DEADLINE CONTAINED IN THE
INSTRUCTIONS TO VENDORS SUBMITTING BIDS.
*********NOTICE*********
WE DO NOT ACCEPT EMAIL BIDS
MUST USE ONE THE FOLLOWING TO SUBMIT A BID:
* UPLOAD TO OASIS
* HAND DELIVERY
* MAIL IN HARD COPY
* FAX TO 304-558-0047
MAKE SURE YOU DOWNLOAD ALL INFORMATION - THE COMPLETE SOLICITATION - PRICING PAGES - SIGN THE PAGES
THAT NEED SIGNED
PLEASE NOTE THAT TO BE AWARDED THIS CONTRACT YOU WILL NEED TO BE A REGISTERED VENDOR WITH WV STATE PURCHASING, AND COMPLIANT WITH SEVERAL AGENCIES SUCH AS THE WVSOS, TAX DEPARTMENT, WORKER'S COMPENSATION, AND UNEMPLOYMENT INSURANCE.
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 18TB Recorder, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
18TB Recorder
Date Printed: Aug 25, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 WVOT Approved POE Switch 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
WVOT Approved POE Switch
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Analytics Kit, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Analytics Kit, or equivalent
Date Printed: Aug 25, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Fisheye Camera, or equivalent 50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
Fisheye Camera, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Remote Client Viewing Software, or equivalent 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Remote Client Viewing Software, or equivalent
Date Printed: Aug 25, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 2.4MM 5MP Mini Dome Indoor Camera, or equivalent
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
2.4MM 5MP Mini Dome Indoor Camera, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Data Cable and Installation Materials 30.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Data Cable and Installation Materials
Date Printed: Aug 25, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 License Keys for Cameras, or equivalent 100.00000 EA
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
License Keys for Cameras, or equivalent
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Installation/Labor - Indoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Installation/Labor - Indoor
Date Printed: Aug 25, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 System Maintenance 0.00000 HOUR
Comm Code Manufacturer Specification Model # 46171610
Extended Description:
System Maintenance
INVOICE TO SHIP TO
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 6MP H6A Bullet Outdoor IR Camera with
4.4-9.3mm lens, or equ
50.00000 EA
Comm Code Manufacturer Specification Model # 46171610
6MP H6A Bullet Outdoor IR Camera with 4.4-9.3mm lens, or equivalent
Date Printed: Aug 25, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF MOTOR
VEHICLES
DIVISION OF MOTOR
VEHICLES
5707 MACCORKLE AVE. S.E.,
SUITE 200
RECEIVING AND
PROCESSING
5707 MACCORKLE AVENUE,
S.E. SUITE 200
CHARLESTON WV CHARLESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Installation/Labor - Outdoor 0.00000 HOUR
Comm Code Manufacturer Specification Model # 72151700
Extended Description:
Installation/Labor - Outdoor
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTIONS DUE BY 10 AM 2026-09-01
Document Phase Document Description Page
DMV2700000002 Final Indoor and Outdoor Video Surveillance Equipment/Installation
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