Addendum #2: Multiple Building Roof Replacement Project

The West Virginia Division of Corrections and Rehabilitation, through the Division of Administrative Services, issued a Request for Quotation (RFQ) for a Multiple Building Roof Replacement Project at the Pruntytown Correctional Center and Jail located at 2006 Trap Springs Road, Grafton, West Virginia 26354. This solicitation (DCR2000000101) seeks qualified roofing contractors to complete full removal and replacement of roofing systems on nine institutional buildings damaged during an April 2016 storm. The scope of work includes installation of 0.060-inch fully adhered EPDM membrane with 2-inch Polyiso insulation on flat roof areas, architectural shingles matching the Administrative I building specifications on steep slope areas, and deck repair services on a per-square-foot basis. Specific buildings included are the Administrative I Building, Dining Hall Building, Medical Building, Arts and Crafts #1 Building, Arts and Crafts #2 Building, Building #20 Education, Building #20 Weight Pavilion, Building #24 Weight Pavilion, and Administrative II Garage Building. The contract requires completion within 180 calendar days of Notice to Proceed and mandates a two-year maintenance bond covering the roofing system. Bidders must submit a 5% bid bond with proposals and provide performance and labor/material payment bonds equal to 100% of contract value prior to award. Contractors must hold a valid West Virginia contractors' license, be factory-trained and authorized installers with minimum three years of experience and documented completion of at least three similar projects, and maintain commercial general liability insurance of $1,000,000 per occurrence with the State named as additional insured. The contractor must provide a manufacturer's 20-year total system warranty covering labor and materials with no dollar limitation and maximum wind speed coverage of 72 mph peak gusts. A mandatory pre-bid meeting was scheduled for February 12, 2020, at 10:00 AM EST, with an optional second meeting on February 18, 2020, at 9:30 AM EST; the question submission deadline was February 19, 2020, at 2:00 PM EST, and all bids were due by February 28, 2020, at 1:30 PM EST. Work must comply with facility security requirements including background checks for all on-site personnel, tool inventories, and restricted cell phone policies, with standard working hours of Monday through Friday, 8:00 AM to 4:00 PM unless otherwise approved.

The solicitation documents do not identify any designated set-asides for disadvantaged enterprises, minority-owned businesses, or other restricted bidder categories. No incumbent contractors or existing vendors are referenced in the procurement documentation. The materials and specifications require integration with the existing facility infrastructure, including compatibility with current roofing systems and facility operations at a secure correctional institution. A 10% retainage is held on all pay applications until project completion, with 50% of retainage available at substantial completion and the remainder at final completion. The specific contract award value and budget range are not disclosed in the available solicitation documents, as bidders are required to submit pricing as part of their quotation responses. This procurement is categorized as an Agency Purchase Order under commodity code 72152601, with responses directed to the Division of Corrections Central Office at 1409 Greenbrier Street, Suite 300, Charleston, West Virginia 25311, and inquiries directed to Philip K. Farley at (304) 558-2036 or philip.k.farley@wv.gov.