Addendum 2 conveyor loader (7019EC10)

The State of West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Division of Highways, issued a Competitive Request for Quotation (CRFQ 0803 DOT1900000122) to establish an open-end Central Master Agreement for the procurement of 40 units of conveyor loaders with commodity code 24101712. This solicitation seeks complete conveyor loader equipment to be delivered to the Division of Highways Equipment Division at 83 Brushy Fork Road Crossing in Buckhannon, West Virginia 26201. Bidders must submit detailed unit pricing and total contract costs via the provided Exhibit A Pricing Page, along with comprehensive equipment specifications and vendor contact information. The procurement includes a mandatory pre-bid meeting held on June 13, 2019, with a vendor question deadline of June 18, 2019, and a solicitation closing date of July 2, 2019, at 1:30 p.m. All bids must be submitted to the State of West Virginia Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, West Virginia 25305. Successful bidders or manufacturers' technical representatives are required to complete a comprehensive Equipment Preventative Maintenance Questionnaire prior to equipment delivery, documenting detailed specifications including engine specifications, cooling system capacity, vehicle dimensions, parts information, and lubricant requirements to facilitate future maintenance and parts procurement by the Division of Highways. The assigned buyer, Crystal G. Hustead, is available for inquiries at (304) 558-2402 or crystal.g.hustead@wv.gov.

The solicitation documents do not specify set-aside designations, restrictions on organization types, or disadvantaged enterprise requirements within the available materials. No incumbent vendor or current contractor information is disclosed in the procurement documentation. The solicitation does not identify specific budget ranges or award values in the provided documentation, with vendors required to submit their own pricing for the 40 units of conveyor loaders as part of their competitive bid response. This open-end Central Master Agreement structure allows for periodic orders over an extended period, with all offers subject to the complete terms and conditions contained in the full solicitation documents, including additional specifications, exhibits, and contractual requirements not detailed in individual summary forms.