Addendum 1 Wyoming County Leachate Lift Station Maintenance

The State of West Virginia Department of Environmental Protection (DEP) is soliciting quotations for leachate lift station maintenance services at the Wyoming County Landfill in Pineville, Wyoming County, West Virginia under solicitation number ARFQ DEP1900000084. The procurement requests all labor, materials, transportation, tools, equipment, supplies, and incidentals necessary to inspect and service the leachate lift station and all related systems. The scope of work consists of four primary service lines: lift station inspections conducted three times per week with monthly reporting (12 inspections annually), pump cleaning and servicing every three months (4 annual payments), pump house cleaning services twice annually, and pull-and-replace services for disabled pumps on an as-needed basis with approximately 14 estimated annual occurrences. Vendors must possess either a Class 1 Certified Wastewater Plant Operator certification or Certified Electrician credentials and must maintain commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $250,000 per occurrence. A mandatory pre-bid meeting was held on June 11, 2019, at 10:00 AM EST, with a technical questions deadline of June 18, 2019, at 5:00 PM EST, and quotation responses were due by June 25, 2019, at 10:30 AM. The contract will be awarded to the vendor submitting the lowest overall total cost based on unit pricing submitted through the wvOASIS system, with payment made according to West Virginia state procedures on a unit price basis for each completed task upon invoice submission to the LCAP Program Manager.

The solicitation documentation does not identify specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. The contract term is fixed for 365 days with renewal options available for three successive one-year periods, subject to mutual written consent of the agency and vendor. Vendors are responsible for all mileage and travel costs, which may be incorporated into their proposed rates but will not be reimbursed separately by the agency. Pricing shall be firm for the life of the contract, with payment made only in arrears following delivery and acceptance of services, and vendors must accept payment by electronic funds transfer or P-Card. The solicitation documents do not specify an overall contract funding amount or total award value. All bids and resulting contracts are public documents subject to disclosure under West Virginia's Freedom of Information Act, and vendors must comply with West Virginia Code provisions regarding contractor licensing, workers' compensation insurance, domestic steel and material preferences for public works projects, and various certifications and registrations. Prospective vendors should direct inquiries to Tareska C. Casto at the West Virginia Department of Environmental Protection, Office of Administration, 601 57th Street SE, Charleston, WV 25304, by telephone at (304) 926-0499 or by email at terri.c.casto@wv.gov.