Wyoming County Technical Specifications ARFQ DEP1900000084.pdf
PDF 28 KB Posted
- Solicitation number
- ARFQ 0313 DEP1900000084 2
- Issued by
- Webster County, West Virginia
About this file
This is a Request for Quotation issued by the West Virginia Department of Environmental Protection (WVDEP) for lift station maintenance services at the Wyoming County Landfill in Pineville, West Virginia. The contract requires vendors to provide all labor, materials, equipment, and transportation for inspection and servicing of leachate lift stations and related systems. The mandatory service requirements include inspecting lift stations three times weekly with monthly reporting, dismantling and cleaning all pumps and piping quarterly, cleaning the interior and exterior of the pump house biannually, and providing on-demand repair services including pump removal, transport to a designated shop in Lashmeet, and reinstallation. Vendors must possess either a Class 1 Certified Wastewater Plant Operator certification or Certified Electrician credentials. The contract will be awarded to the vendor submitting the lowest overall total cost based on unit pricing entered through the wvOASIS system.
Payment will be made according to West Virginia state procedures on a unit price basis for each completed task or event, with invoicing submitted upon completion to the LCAP Program Manager at the Charleston regional office. Vendors are responsible for all mileage and travel costs, which may be incorporated into their proposed rates but will not be reimbursed separately by the agency. Vendors must designate a primary contract manager available during normal business hours and identify principal service personnel who will receive facility access cards or keys. The contract includes provisions for vendor default remedies, including immediate cancellation if services are not performed according to specifications or if applicable laws and regulations are not followed.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTATION
Wyoming County Landfill - Lift Station Maintenance
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Department of Environmental Protection is soliciting bids to establish a contract to provide all equipment, materials, and labor to inspect and service the leachate station at the Wyoming County Landfill, located in Pineville, West Virginia.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Services” means inspection and service the leachate stations at the Wyoming County Landfill as more fully described in these specifications.
2.2 “Pricing Page” means the pages, contained in wvOASIS or attached hereto as Exhibit A, upon which Vendor should list its proposed price for the Contract Services.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services.
2.4 “LCAP” means Landfill Closure Assistance Program.
2.5 “WVDEP” means the West Virginia Department of Environmental Protection.
3. QUALIFICATIONS: Vendor, or Vendor’s staff if requirements are inherently limited to individuals rather than corporate entities, shall have the following minimum qualifications:
3.1. Minimum Qualifications
Class 1 Certified Waste Water Plant Operator
OR
Certified Electrician
4. MANDATORY REQUIREMENTS:
4.1 Mandatory Contract Services Requirements and Deliverables: Contract Services must meet or exceed the mandatory requirements listed below.
4.1.1 This contract shall provide for all labor, materials, transportation, tools, equipment, supplies, and incidentals to inspect and service the landfill leachate station and all related systems at the Wyoming County Landfill in Pineville, WV. The successful bidder shall conduct the following services on all lift stations:
4.1.1.1 Inspect the lift station three times per week and check for problems or needed maintenance. Complete an inspection record and report any problems or needed maintenance immediately to the Project Manager. (To be paid monthly)
4.1.1.2 Upon award of the contract the bidder shall dismantle, clean, and service all pumps and related piping and structures within the pump house removing all debris, iron build-up, and sediments, properly and legally disposing of all debris. This shall be done every three months (To be paid four times per year).
4.1.1.3 Upon award of the contract, the inside and outside of the pump house shall be cleaned. This shall be repeated in six months (To be paid twice per year).
4.1.1.4 On an as needed basis, disabled pumps are to be pulled, delivered for repair to the designated shop in Lashmeet, picked up, and reinstalled. Vendor is to ensure that the system is functioning properly prior to leaving the site (to be paid on an as needed basis only).
5. CONTRACT AWARD:
5.1 Contract Award: The Contract is intended to provide Agency with a purchase price for the Contract Services. The Contract shall be awarded to the Vendor that provides the Contract Services meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
5.2 Pricing Page: Complete the Pricing Page by multiplying the estimated quantity by the unit price. Add your line item totals to determine the total amount of your bid.
Complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified. Electronically enter the information into the Pricing Pages through wvOASIS.
6. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency.
7. PAYMENT: Agency shall pay unit price per task, as shown on the Pricing Pages, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
7.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
7.2 Invoicing: Invoices are to be submitted upon completion of each event or a combination of two or more events. Invoices must be submitted to the regional office listed below.
West Virginia Department of Environmental Protection Division of Land Restoration, LCAP 601 57th Street S.E.
Charleston, WV 25304 Attn: Catherine Guynn, LCAP Program Manager
Or
By email at DEP – LCAP@wv.gov
8. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on Vendor’s bid, but such costs will not be paid by the Agency separately.
9. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or keys to gain entrance to Agency’s facilities. In the event that access cards and/or keys are required:
9.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.
9.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.
9.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.
9.4. Anyone performing under this Contract will be subject to Agency’s security protocol and procedures.
9.5. Vendor shall inform all staff of Agency’s security protocol and procedures.
10. VENDOR DEFAULT:
10.1 The following shall be considered a vendor default under this Contract.
10.1.1. Failure to perform Contract Services in accordance with the requirements contained herein.
10.1.2. Failure to comply with other specifications and requirements contained herein.
10.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.
10.1.4. Failure to remedy deficient performance upon request.
10.2. The following remedies shall be available to Agency upon default.
10.2.1. Immediate cancellation of the Contract.
10.2.2. Immediate cancellation of one or more release orders issued under this Contract.
10.2.3. Any other remedies available in law or equity.
11. MISCELLANEOUS:
11.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list Contract Manager and his or her contact information below.
Contract Manager: _ Telephone Number:
Fax Number:
Email Address:
File details come from the government source that posted it. Updated .