Addendum #1 water testing for summers county DOH HQ

The State of West Virginia Division of Highways issued Agency Request for Quotation (ARFQ) 0803 DOT2200000004 for water testing services at the Summers County Department of Health Headquarters facility in Lewisburg, West Virginia. The procurement seeks a Certified Class 1 Water Operator to provide monthly water testing supervision and daily water testing coordination at a Class I water facility. Deliverables include monthly supervision and reporting to the West Virginia Department of Health and Human Resources (WVDHHR), daily water testing sign-off, coordination of quarterly and annual compliance sampling, and documentation submission. The required testing services encompass seven distinct line items: coliform compliance samples (quarterly, 10 hours), haloacetic acids and trihalomethanes samples (annual, 14 hours), lead and copper samples (quarterly, 14 hours), arsenic samples (annual, 10 hours), inorganic/volatile organic/synthetic organic samples (quarterly, 14 hours), and nitrate/nitrite samples (annual, 10 hours). The vendor must maintain Commercial General Liability Insurance of at least $1,000,000 per occurrence and Automobile Liability Insurance of at least $100,000 per occurrence, with the State of West Virginia listed as an additional insured. The initial contract term is one year upon award with two successive one-year renewal options at the vendor's election. Technical questions were due by September 7, 2021, at 10:00 a.m., with bids closing on September 14, 2021, at 2:30 p.m.; bids may be submitted via OASIS platform, secure fax, hand delivery, or mail to the Purchasing Division.

The solicitation does not specify set-aside designations or restrictions limiting bidder eligibility based on business classification or disadvantaged enterprise status. Vendors must be registered with the West Virginia State Purchasing Division and comply with applicable requirements of the West Virginia Secretary of State, Tax Department, Worker's Compensation, and Unemployment Insurance. No incumbent contractor information is referenced in the solicitation documents, indicating this represents a new procurement or a competitive re-bid. The State supplies water treatment chemicals, primarily chlorine, with the vendor responsible solely for testing oversight and compliance activities. Pricing is firm for the life of the contract with payment made in arrears upon receipt of proper invoices; specific budget amounts or award values are not disclosed in the solicitation documents, as vendors must submit their own pricing on the provided Exhibit A pricing page detailing unit prices and extended costs for each line item. All offers are subject to the terms and conditions in the complete solicitation documents, and the State reserves the right to cancel the contract immediately if materials or workmanship do not conform to specifications or upon thirty days' written notice.