Addendum #1 Radio Communication Equipment

The West Virginia Department of Administration Purchasing Division, on behalf of the Division of Public Transit, issued a Centralized Request for Quote (CRFQ PTR2200000005) for a one-time purchase of radio communication equipment, hardware, and programming for Braxton County. The procurement encompasses nine line items including thirteen Motorola 40-watt digital mobile radios with GPS antenna and navigational microphone, three Motorola 4-watt digital GPS portable radios with remote speaker microphone, one base dispatch package with antenna system and power supply, one base GPS tracking radio with antenna and power supply, one SOLO VIII interface for remote dispatch, one Hermes 50 subscriber unit with GPS tracking capability, one five-dB gain mobile antenna system, programming for eighteen subscriber radios (bases and portables), and on-site installation services for all mobile, base, and GPS equipment. Equipment must be delivered and installed at the Braxton County Senior Citizen Center at 33 Senior Center Drive, Sutton, West Virginia, with invoicing directed to the Division of Public Transit in Charleston. The solicitation was originally issued on March 4, 2022, with technical questions due by March 10, 2022, at 10:00 AM EST and an original bid opening date of March 17, 2022, which was extended to March 23, 2022, at 1:30 PM EST via Addendum #1 posted on March 15, 2022. Vendors must be registered with the West Virginia Purchasing Division, maintain commercial general liability insurance of at least $1,000,000 per occurrence and automobile liability insurance of at least $1,000,000 per occurrence with the State named as an additional insured, and provide a Purchasing Affidavit. The solicitation permits qualified equal or substitute products for specified equipment and requires unit prices and extended prices in whole dollars, including all delivery charges, to be submitted on the Pricing Page (Exhibit A).

The procurement is subject to Federal Transit Administration (FTA) requirements and provisions, including compliance with civil rights requirements and disadvantaged business enterprise (DBE) participation goals of 2.3% for the agency. No specific set-aside designations or incumbent vendor information is detailed in the available solicitation documents. The radio equipment will operate on a local digital system covering Braxton County owned by Lloyd Electronics rather than on the West Virginia state radio network. The contract is structured as a one-time purchase with firm pricing terms for the life of the contract, and payment will be made in arrears upon receipt of proper invoices and goods, with vendors required to accept payment by electronic funds transfer and P-Card. The State reserves the right to cancel the contract immediately upon written notice if materials or workmanship do not conform to specifications or upon thirty days' written notice at the State's discretion. No specific budget range or award value is disclosed in the available documentation; interested vendors should contact buyer Jessica L. Hovanec at the West Virginia Purchasing Division at 304-558-2314 or jessica.l.hovanec@wv.gov for pricing guidance and additional information.