PTR22-05 Addendum #1.pdf
PDF 246 KB Posted
- Attached to
- Addendum #1 Radio Communication Equipment
- Solicitation number
- CRFQ 0805 PTR2200000005 2
- Issued by
- Braxton County, West Virginia
About this file
This is an Addendum #1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of the West Virginia Division of Public Transit for a one-time purchase of radio communication equipment, hardware, and programming. The solicitation number is CRFQ PTR2200000005. The equipment requested includes 13 Motorola 40-watt digital mobile radios with GPS antenna and navigational microphone, 3 Motorola 4-watt digital GPS portables with RSM, 1 base dispatch package with antenna system and power supply, 1 base GPS tracking radio with antenna and power supply, 1 SOLO VIII interface for remote dispatch, 1 Hermes 50 subscriber unit with GPS tracking capability, 1 five-dB gain mobile antenna system, 18 subscriber radio programming units (bases and portables), and 1 on-site installation service for mobiles, bases, and GPS equipment. Technical questions were due by March 10, 2022 at 10:00 AM EST. The original bid opening date of March 17, 2022 was moved to March 23, 2022 at 1:30 PM EST. Equipment is to be shipped to the Braxton County Senior Citizen Center in Sutton, West Virginia, with invoicing to the Public Transit Division in Charleston, West Virginia.
The addendum serves primarily to attach vendor questions and answers and to communicate the revised bid opening date. The radio equipment will operate on a local digital system covering Braxton County owned by Lloyd Electronics, not on the West Virginia state radio network. All provisions of the original solicitation remain in full force and effect unless specifically modified by this addendum. Vendors must acknowledge receipt of all addenda by completing the Addendum Acknowledgment Form and submitting it with their bid; failure to acknowledge addenda may result in bid disqualification. The addendum includes clarifications on equipment specifications, including definitions of the base dispatch package components, the base GPS tracking radio's function in receiving position updates from mobile units and reporting to the Hermes server, and the Hermes 50 subscriber unit's role as a server that decodes position locations and sends data to local computer mapping programs.
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Date Printed: Mar 15, 2022 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Telecomm
Proc Folder: 941956 Reason for Modification:
Doc Description: Addendum #1 Radio Communication Equipment Addendum #1 to attach vendor questions and answers and to move bid opening from 3/17/22 to 3/23/22.
Proc Type: Central Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2022-03-15 2022-03-23 13:30 CRFQ 0805 PTR2200000005 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Jessica L Hovanec 304-558-2314 jessica.l.hovanec@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Mar 15, 2022 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
Addendum #1 to attach vendor questions and answers and to move bid opening from March 17, 2022 to March 23, 2022. Bid opening time remains the same at 1:30 PM EST.
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Division of Public Transit to establish a contract for the one-time purchase of radio communication equipment, hardware, & programming, per the specifications, and terms and conditions, as attached hereto.
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Motorola, or equal, 40 watt digital mobile w/
GPS ANT and NAV
13.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
(13) MOTOROLA 40 WATT DIGITAL MOBILE WITH GPS ANTENNA AND NAVIGATIONAL MICROPHONE
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Motorola, or equal 4 Watt Digital GPS Port with
RSM
3.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
Motorola 4 watt digital GPS port with RSM
Date Printed: Mar 15, 2022 Page: 3 FORM ID: WV-PRC-CRFQ-002 2020/05
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Base Dispatch PKG with Antenna System, PS 1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Base GPS Tracking Radio with Antenna, PS 1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Date Printed: Mar 15, 2022 Page: 4 FORM ID: WV-PRC-CRFQ-002 2020/05
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 SOLO VIUI Interface for Remote Dispatch, or equal
1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 HERMES 50 Subscriber, or equal, GPS
Tracking Complete
1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Date Printed: Mar 15, 2022 Page: 5 FORM ID: WV-PRC-CRFQ-002 2020/05
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 5 DB Gain Mobile Antenna Systems, or equal 1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
INVOICE TO SHIP TO
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Subscriber Radios, Bases and Portables, Programming
18.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Date Printed: Mar 15, 2022 Page: 6 FORM ID: WV-PRC-CRFQ-002 2020/05
PUBLIC TRANSIT DIVISION
OF
PUBLIC TRANSIT DIVISION
OF
BLDG 5 RM 663 BRAXTON CO SENIOR
CITIZEN CTR
1900 KANAWHA BLVD E 33 SENIOR CENTER DR
CHARLESTON WV SUTTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 On Site Installation of Mobiles, Bases, GPS 1.00000 EA
Comm Code Manufacturer Specification Model #
46171625
Extended Description:
SCHEDULE OF EVENTS
Line Event Event Date 1 Technical Questions due by March 10, 2022 at 10:00
AM EST
2022-03-10
SOLICITATION NUMBER: CRFQ PTR2200000005
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as CRFQ PTR2200000005 (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ X ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1) To attach the Vendor Questions and Answers
2) To change bid opening from March 17, 2022 to March 23, 2022. Bid opening time (1:30 PM EST) remains the same.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ PTR2200000005
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ X ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ PTR2200000005 Addendum #1 Vendor Questions and Answers
Q1) Will this equipment be used on the WV state radio network (SIRN)? If not, what system will it be used on?
A1) No. The radio is on a local digital system covering Braxton County. This system is owned by Lloyd
Electronics.
Q2) Can you describe in detail what is meant by “Base Dispatch PKG with Antenna System, PS.” This is line item 3.
A2) Base PKG is a complete base radio, microphone, power supply, coax cable, base antenna, and antenna mount priced together as one kit.
Q3) Line item 4 is a Base GPS Tracking Radio with Antenna, PS. Is this a base radio with GPS? Is this a base that tracks other GPS? Or is it something different?
A3) This is a base radio that tracks the mobile radio position updates from the mobile radio GPS. It reports the updates to the Hermes server.
Q4) In line item 6, is the Hermes 50 subscriber an amateur radio? If not can you provide some additional information as to what this will be used for?
A4) The Hermes unit is the subscriber server. It decodes position locations from the base tracking radio and sends it to the local computer mapping program.
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