Addendum 1 liquid propane gas (0820-0454)

The State of West Virginia Department of Administration Purchasing Division issued Consolidated Request for Quotation (CRFQ) number 0803 DOT2000000173 on behalf of the Division of Highways District Eight to procure liquid propane gas (LPG) under a Central Master Agreement. This open-end contract solicitation was issued on June 18, 2020, with an initial closing date of July 7, 2020, at 1:30 p.m., though Addendum 1 subsequently cancelled the solicitation in its entirety. The procurement called for liquid propane gas delivery to four District Eight locations: Corridor H Lot in Montrose, Pendleton County Headquarters in Franklin, Sugar Grove Substation in Sugar Grove, and Pocahontas County Headquarters in Marlinton, with estimated annual usage totaling 15,000 gallons across all sites. The delivery infrastructure included five 1,000-gallon tanks and two 500-gallon tanks distributed across the four locations. Pricing was structured as a firm fixed markup applied to the OPIS cost of propane per gallon as indexed on June 5, 2020, with vendors required to submit their markup amount on the attached Exhibit A Pricing Page. The vendor question deadline was established for June 25, 2020, with all inquiries directed to Crystal G. Hustead, the assigned buyer, at (304) 558-2402 or crystal.g.hustead@wv.gov. Bids were to be submitted to the Department of Administration Purchasing Division located at 2019 Washington Street East, Charleston, West Virginia 25305.

The available documentation does not specify set-aside designations, disadvantaged enterprise restrictions, incumbent vendors, or award value ranges. As this procurement was cancelled entirely through Addendum 1, no contract award proceeded. The solicitation represented an indefinite quantity arrangement allowing District Eight to order propane as needed throughout the contract term, with actual usage potentially varying from the estimated 15,000 gallons based on operational requirements. The procurement was classified under commodity code 15111501 and structured as a cooperative purchasing agreement under West Virginia's central master agreement framework.