Addendum 1, Flat Roof Replace and Gutter Clean

The State of West Virginia, through its Purchasing Division on behalf of the West Virginia Veterans Home in Barboursville, Cabell County, is soliciting competitive quotes for flat roof replacement and gutter cleaning services via Agency Request for Quote (ARFQ) number 0618 BVH2600000002. The project encompasses roof tear-off, decking preparation, structural assessment, wood replacement as needed, and installation of new 0.60 mil thickness rubber roofing on the D Building (8,944.24 square feet), Storeroom (2,545.56 square feet), Maintenance Building (4,317.19 square feet), and three connecting walkways (approximately 2,846.89 square feet combined). Deliverables include installation of commercial-grade 4.4-inch ISO insulation board, approved fasteners and plates, seam tape, 6-inch cover taper, pipe and HVAC flashings, new ventilation stacks, commercial-grade drip edge, and associated primers and adhesives, along with complete gutter and downspout cleaning, disconnection and reconnection of downspouts to prevent clogging, and removal of all construction debris, with project completion required within sixty days from start of construction, weather permitting. Qualified vendors must possess a valid West Virginia Contractors License, demonstrate at least three years of roofing installation and repair experience, provide evidence of completion of at least three similar projects, maintain full insurance coverage as specified in the Terms and Conditions (including Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $50,000 per occurrence), and provide satisfactory references. The contract will be awarded to the lowest qualified responsible bidder based on pricing submitted as an all-inclusive lump sum quote covering parts, materials, labor, equipment, and insurance. A mandatory pre-bid meeting is scheduled for August 25, 2025 at 10:00 AM, technical questions must be submitted by August 25, 2025 to morgan.sheets@wv.gov, and sealed bids are due on August 29, 2025 at 10:00 AM to the West Virginia Veterans Home at 512 Water Street, Barboursville, West Virginia 25504, with electronic submission through wvOASIS preferred. Prospective bidders are permitted to inspect the roofs prior to bidding by contacting Amber Higginbotham or Steve Cain at 304-736-1027.

No specific set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information is identified in the available solicitation documents. However, the procurement is subject to federally funded procurement provisions, which means Davis-Bacon prevailing wage requirements apply to this project despite the checkbox not being marked in the original solicitation. Vendors must comply with domestic steel, aluminum, and glass product preferences where applicable and must obtain a West Virginia Contractor's License, register with wvOASIS, and register with the West Virginia Secretary of State prior to contract award. Warranty requirements include a manufacturer-provided 20-year material warranty and a vendor-provided 5-year labor warranty, with documentation to be submitted to the Agency project manager at final inspection. No pre-bid asbestos or core drilling testing has been conducted, requiring bidders to account for potential unknown roof conditions in their cost proposals. The solicitation documents do not specify a total project budget, bid amount range, or estimated contract value, and vendors should request pricing guidance from the buyer, Morgan Sheets, at 304-736-1027 or morgan.sheets@wv.gov.