Addendum 1, Flat Roof Replace and Gutter Clean

The State of West Virginia, specifically the West Virginia Veterans Home located in Barboursville, Cabell County, is seeking proposals for a comprehensive roof replacement and gutter cleaning project. The procurement, identified as Agency Request for Quote (ARFQ) 0618 BVH2600000002, targets multiple buildings including the D Building, Store Room, and Maintenance Building, with an approximate total roof area of 18,653.88 square feet. Key deliverables include complete roof replacement involving tear-off of existing roofing, deck preparation, potential wood replacement, and installation of 0.60 Mil thickness rubber roofing, along with thorough gutter cleaning. Vendor qualifications include a valid West Virginia Contractors License, minimum three years of roofing installation/repair experience, and successful completion of three similar projects. The solicitation requires vendors to submit bids electronically through wvOASIS by August 29, 2025, at 10:00 AM, with technical questions due by August 25, 2025. The project must be completed within 60 days from the construction start date, weather permitting, and will be awarded to the lowest qualified responsible bidder meeting all specified requirements.

The contract appears to be federally funded, which introduces additional compliance requirements including Davis-Bacon wage standards and federal procurement provisions. While no specific set-aside designations were explicitly mentioned, vendors must maintain Commercial General Liability Insurance of $1,000,000 and Automobile Liability Insurance of $50,000 per occurrence. The procurement mandates vendors be registered with the West Virginia Secretary of State and wvOASIS, with preference given to vendors using domestic steel and aluminum products. Warranty expectations include a 20-year manufacturer's material warranty and a 5-year vendor labor warranty. Although no specific budget range was detailed in the documents, the project involves substantial infrastructure improvements at the Veterans Home. Vendors must also comply with background check requirements, safety protocols, and maintain strict confidentiality, with potential contract terms including electronic funds transfer payments and prohibitions on additional fees.