Addendum 02 Open end to haul leachate from Webster

The State of West Virginia, through its Department of Administration Purchasing Division in coordination with the Department of Environmental Protection, issued Addendum 02 to a Competitive Request for Quotation (CRFQ DEP1500000089) seeking an open-end master agreement contract for leachate hauling and disposal services from Webster County Landfill. The procurement requires vendors to pump, haul, and dispose of leachate from the Webster County Landfill to the Cowen Public Service District Wastewater Treatment Plant or to the nearest WVDEP-approved wastewater treatment facility as directed by WVDEP. Vendors must provide pricing on a per-100-gallon unit basis, with an estimated quantity of 100 units for bidding purposes, though actual quantities will vary based on operational needs. The contract requires vendors to maintain Commercial Driver's License holders with Tank Vehicle Endorsement certification, comply with West Virginia Public Service Commission requirements for common carriers, and ensure all equipment meets applicable safety standards. Standard orders must be delivered within one working day, while emergency orders require response within four hours, with a maximum disposal limit of 30,000 gallons per day restricted to plant operating hours. The original solicitation closed on June 16, 2015, with subsequent addendums issued; the final deadline referenced was July 15, 2015, at 1:30 PM, with submissions directed to the Bid Clerk at the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Questions were to be directed to Beth Collins, the assigned buyer, at (304) 558-2157 or beth.a.collins@wv.gov.

The solicitation incorporates West Virginia's vendor preference program, which provides cost adjustment preferences ranging from 2.5 to 5 percent for resident vendors meeting continuous residency or employment requirements, with additional 3.5 percent preference available for veteran-owned businesses meeting specified criteria. All bidders must submit a completed Purchasing Affidavit affirming that neither the vendor nor any related party owes prohibited debt exceeding one thousand dollars in aggregate or is in employer default, notarized before a notary public with official seal affixed. Additionally, vendors must submit a bid bond in an amount equal to a minimum of 5 percent of the total bid amount, executed by an authorized officer of the principal and by an Attorney-in-Fact of a West Virginia-licensed surety company with corporate seal affixed. The contract award will be made to the vendor providing the lowest overall total cost for all contract items based on the pricing pages submitted. The solicitation does not identify an incumbent contractor or specify a guaranteed contract term length, renewal options, or maximum contract value; rather, it establishes an indefinite-quantity open-end arrangement with compensation based on actual gallons of leachate hauled and disposed. The WVDEP will assume responsibility for treatment charges at the wastewater treatment plant and for sampling, testing, and reporting of leachate constituents, which are excluded from vendor pricing.