Access Controls and Video Monitoring Systems Maintenance and Installation

The Oregon Department of Administrative Services, Procurement Services is issuing a Request for Proposals (RFP #S-DASOBO-00002288) on behalf of the Oregon Employment Department for Access Controls and Video Monitoring Systems Maintenance and Installation. The procurement covers maintenance, repair, design, installation, and configuration of centralized physical security systems at OED field offices and central office locations throughout Oregon, specifically targeting Lake County and Albany City jurisdictions. Contractors must provide comprehensive services including factory authorized replacement parts, system upgrades, and integration with existing Lenel/S2 and Milestone XProtect systems. Required qualifications include certifications for Lenel Level S2 and Milestone Certification Integration Technician. The proposal evaluation will consider technical capabilities, pricing, and potential preferences for recycled materials. The proposal submission deadline is October 31, 2022, at 4:00 PM PT, with an anticipated initial contract term of two years and potential renewals for two additional four-year terms, creating a maximum potential contract period of ten years.

The RFP includes a Certified Disadvantaged Business Outreach Plan, encouraging proposers to solicit and subcontract with minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Proposers must describe their strategies for engaging certified firms and report subcontractor identities and contract values to the Oregon Certification Office for Business Inclusion and Diversity (COBID) if awarded the contract. The anticipated contract value is estimated at $150,000 or more, with pricing structured to include hourly rates for various technician categories, replacement equipment costs, software expenses, and annual support fees. Proposers must submit a firm offer valid for 180 days and demonstrate financial stability, performance history, and capability to meet all contractual responsibilities. The contract will cover multiple worksite locations, with the potential to add additional sites, and requires comprehensive hardware and software solutions for access control and video monitoring systems.