3-Submission Instructions - DS260621.pdf
PDF 110 KB Posted
- Attached to
- Accela Cloud Migration Project Manager
- Solicitation number
- DS260621
- Issued by
- Yavapai County, Arizona
About this file
This is a submission instructions document for the Town of Prescott Valley, Arizona, regarding an Accela Cloud Migration Project Manager position (BT-67HQ). The Town seeks qualified firms to provide project management services to oversee the implementation partner's process and migration of Accela's on-premise Civic Platform instance to the Accela Cloud. Proposals must be submitted through the Bonfire portal at https://prescottvalleyaz.bonfirehub.com/opportunities/240130. The question period runs from June 21, 2026 at 6:30 AM MST through July 20, 2026 at 5:00 PM MST, with a submission deadline of July 27, 2026 at 3:30 PM MST. No bidder's meeting or site visit information is specified in this document.
Proposals must include a completed proposal file in PDF format along with the following required appendices in PDF: Proposer Guarantees (Appendix A), Proposer Warranties (Appendix B), Conflict of Interest disclosure (Appendix C), Affidavit of Non-Collusion (Appendix D), Boycott of Israel Disclosure (Appendix E), Boycott of Forced Labor of Ethnic Uyghurs (Appendix F), and Information Technology Policy 2-08 (Appendix G). Suppliers must also complete and submit the BidTable Response Template in Excel format, which is available for download from the project listing. The relevant commodity codes include Business and Corporate Management Consultation Services (UNSPSC 801015), Project Management (UNSPSC 801016), Business Intelligence Consulting Services (UNSPSC 80101508), Online Data Processing Service (UNSPSC 81112001), Data Conversion Service (UNSPSC 81112010), and Cloud-based Data Access and Sharing Software (UNSPSC 43233513). The maximum file upload size is 1000 MB per document, and embedded documents within submissions will not be evaluated. Technical support is available through Euna Procurement at support.procurement@eunasolutions.com.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-RFP - Accela Cloud Migration Project Manager.pdf | ||
| 2-Business Requirements Document 2025.10.02-IKC Accela.xlsx | XLSX spreadsheet |
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
Name Type # Files Requirement Instructions
Proposal File Type: PDF (.pdf) Multiple Required
Appendix A - Proposer Guarantees
File Type: PDF (.pdf) Multiple Required
Appendix B - Proposer Warranties
File Type: PDF (.pdf) Multiple Required
Appendix C - Conflict of Interest
File Type: PDF (.pdf) Multiple Required
Appendix D - Affidavit of Non- Collusion
File Type: PDF (.pdf) Multiple Required
Appendix E - Boycott of Israel Disclosure
File Type: PDF (.pdf) Multiple Required
Appendix F- Boycott of Forced Labor of Ethnic Uyghurs
File Type: PDF (.pdf) Multiple Required
Name Type # Files Requirement Instructions
Ban
Appendix G - Information Technology Policy 2-08
File Type: PDF (.pdf) Multiple Required
Accela Cloud Migration Project Manager (BT-
67HQ)
BidTable: Excel (.xlsx) 1 Required
You will need to fill out the provided Response Template for this BidTable.
The Response Template can be downloaded from the project listing on the Bonfire portal.
Commodity Codes
Commodity Set Commodity Code Title Description
UNSPSC 801015
Business and corporate management consultation services
UNSPSC 801016 Project management
UNSPSC 80101508 Business intelligence consulting services
This represents the services provided by independent business (company, market and industry info, competitive intelligence, etc.)
information researchers and analysts. It is similar to market research, but broader in scope, encompassing all the myriad intelligence (information) needs that a company may have from time to time.
UNSPSC 81112001 Online data processing service
Service engaged in the creation, management, maintenance, or operation of online data processing systems or components
UNSPSC 81112010
Data conversion service
UNSPSC 43233513
Cloud-based data access and sharing software
Software that provides a way of sharing and co-authoring computer files through the use of cloud computing, whereby documents are uploaded to a central "cloud" for storage,[1] where they can then be accessed by others.
Cloud collaboration technologies allow users to upload, comment and collaborate on documents and even amend the document itself, evolving the document.
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested BidTables:
The BidTable Response Templates can be obtained at https://prescottvalleyaz.bonfirehub.com/opportunities/240130.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://prescottvalleyaz.bonfirehub.com/opportunities/240130
The Question period for this opportunity starts Jun 21, 2026 6:30 AM MST. The Question period for this opportunity ends Jul 20, 2026 5:00 PM MST. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Jul 27, 2026 3:30 PM MST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox.
Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Prescott Valley, AZ uses a Euna Procurement portal for accepting and evaluating proposals digitally. Please contact Euna Procurement at support.procurement@eunasolutions.com for technical questions related to your submission. You can also visit their help forum at https://procurement-help.eunasolutions.com/hc/en-us mailto:support.procurement@eunasolutions.com https://procurement-help.eunasolutions.com/hc/en-us
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