AASF Heat Pump Replacement

The Delaware Army National Guard (DEARNG) is issuing an Invitation to Bid (ITB) for DEARNG Contract #2024-09 to procure heating and cooling equipment replacement services at the Army Aviation Support Facility (AASF) located at 30 Corporate Circle, New Castle, Delaware 19720. This sealed bid procurement requires the replacement of 23 water source heat pumps and installation of a new heat exchanger, with all work including equipment procurement, removal of existing systems, installation, connections, system testing, and commissioning. Bidders must submit complete, high-efficiency heat pump units meeting specified energy efficiency ratings and performance standards on a firm, fixed-price basis covering all labor, materials, equipment, overhead, and profit. Contractors must demonstrate qualifications and experience with similar HVAC replacement projects of comparable scope and comply with all applicable building codes and environmental regulations. A mandatory pre-bid meeting is scheduled for June 11, 2026 at 11:00 AM at the Army Aviation Support Facility, with attendance required for bid eligibility. Sealed bids must be received by 12:00 PM local time on June 30, 2026 at the Biden National Guard/Reserve Center, 1 Vavala Way, New Castle, Delaware, where bids will be publicly opened and read aloud. Contract documents are available in electronic format on USB drive for $25.00 per set (non-refundable) at the pre-bid meeting or by calling (302)738-7172, and each bid must be accompanied by bid security equal to ten percent of the total bid amount.

The procurement affords full opportunity to Minority Business Enterprises (MBE), Disadvantaged Business Enterprises (DBE), Women-Owned Business Enterprises (WBE), and Veteran-Owned Business Enterprises (VBE) to submit bids, with such enterprises protected from discrimination based on race, color, national origin, or sex in award consideration. The selected contractor must post a performance bond and payment bond each equal to 100 percent of the contract price upon contract execution and comply with prevailing wage schedules established by the State of Delaware Department of Labor, with rates varying by trade classification and geographic location. Prevailing wage rates applicable to this project range from $23.08 per hour for certain trades to $121.73 per hour for specialized classifications, with rates established for approximately 30 distinct trade classifications. No specific budget range or award value is disclosed in the available procurement documents. The Delaware Army National Guard reserves the right to reject any or all bids and to waive any informalities, and the contract will be awarded to the lowest responsive, responsible bidder meeting all specification requirements.