ARNG24009_ad1.pdf

PDF 1 MB Posted May 18, 2026

Attached to: AASF Heat Pump Replacement
Solicitation number: ARNG24009-AASFPUMPRP
Issued by: New Castle County, Delaware

About this file

Written by GovTribe AI · Jun 22, 2026

This document is a Pre-Bid Meeting Summary and Addendum #1 for the Delaware Army National Guard (DEARNG) Contract #2024-09, covering the Army Aviation Support Facility (AASF) Heat Pump Replacement project located at 33 Corporate Circle, New Castle, Delaware 19720. The project involves replacement of 23 water source heat pumps and installation of a new heat exchanger, requiring procurement of high-efficiency equipment and complete installation services including removal of existing systems, connections, testing, and commissioning. The mandatory pre-bid meeting was held on June 11, 2026 at 11:00 AM, with sealed bids due on June 30, 2026 at 12:00 PM at the Biden National Guard/Reserve Center located at 1 Vavala Way, New Castle, Delaware. Bids will be publicly opened and read aloud on the same date and time. A second site walkthrough is available on Tuesday, June 23, 2026 at 10:00 AM. The questions and substitution requests submission deadline is June 23, 2026 at 4:00 PM, with the last addendum issued by close of business on June 26, 2026. Contract documents are available in electronic format for $25.00 per set (non-refundable) through DEDC, LLC. Project managers assigned are Marc Orndorff and Nikia Wongus.

Bidders must submit one original and one copy of the bid form using the supplied bid bond and form, with each bid identifying the project name on the envelope. A $75,000 allowance for miscellaneous items discovered during construction must be included in the base bid and can only be billed with owner's written approval. This is a Delaware Prevailing Wage project for New Castle County, requiring compliance with OMB Regulation 4104 regarding drug testing of contractor and subcontractor employees on large public works projects. Contractors must register in Delaware, obtain all required permits, provide a full-time superintendent or working foreman, submit a complete project schedule before work begins, and coordinate three-week look-ahead schedules at bi-weekly progress meetings. Work is anticipated to occur Monday through Thursday in 10-hour shifts, with exact hours determined at the pre-construction meeting. All contractors and employees require background checks and DEARNG approval prior to beginning work on site and will be issued badges. Building system shutdowns require seven calendar days' written notice. No tobacco use is permitted on campus. All companies listed on subcontractor sheets must be Delaware-registered, and company names must be listed in full without abbreviations.

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File	Type	Posted
ARNG24009_epp.pdf	PDF	May 18, 2026
ARNG24009_wages.pdf	PDF	May 18, 2026
ARNG24009_itb.pdf	PDF	May 18, 2026
ARNG24009_specs.pdf	PDF	May 18, 2026

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DEDC# 24P274

PRE-BID MEETING SUMMARY

DELAWARE ARMY NATIONAL GUARD (DEARNG)

ARMY AVIATION SUPPORT FACILITY

HEAT PUMP REPLACEMENT

DEARNG # 2024-9

ADDENDUM #1

ATTENDEES:

See attached sign in sheet.

GENERAL STATEMENT:

A. The Mandatory Pre-bid meeting was held on Thursday June 11, 2026 at 11:00 a.m. at the Army Aviation Support Facility located at 33 Corporate Circle in New Castle, DE 19720.

ITEMS DISCUSSED

B. Key dates

1. Bid Due – June 30, 2026 at 12:00 PM at the Security Officer’s desk in the Main Lobby of the

Biden National Guard/Reserve Center located at 1 Vavala Way in New Castle, DE 19720.

2. Bid Opening – June 30, 2026 at 12:00 PM in the Multi-Purpose Room of the Biden National

Guard/Reserve Center located at 1 Vavala Way in New Castle, DE 19720.

3. Questions and substitution requests submission deadline – June 23, 2026 at 4:00 p.m.

4. Last addendum – Close of business on June 26, 2026 at 5:00 p.m.

C. Key topics

1. Bids

a. The contractor must use the bid bond and bid form supplied in project manual. The bid form must be submitted with one original complete bid form and one copy only.

b. The contractor shall make sure they identify the project name on the front of their envelope when they submit their bid.

c. Change of date and time for the bid due date shall occur no later than two days prior to the currently established bid due date and time.

d. Each bidder shall include a signed Affidavit for the Bidder certifying compliance with

OMB Regulation 4104 - “Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on “Large Public Works Projects.” “Large Public Works” is based upon the current threshold required for bidding Public Works as set by the Purchasing and Contracting Advisory Council.

e. Contract documents may be obtained in digital format via email by calling the office of DEDC, LLC, 315 S. Chapel Street Newark, Delaware 19711, phone 302-738-7172, or emailing Ryan Malin rmalin@dedc-eng.com and upon receipt of $25.00 per electronic set, cash or check, non-refundable. Checks made payable to “DEDC, LLC”.

f. There is a $75,000 allowance to be included in the base bid for use upon the owner’s instructions for any miscellaneous items found during construction. This allowance may only be billed against with the owner’s written approval.

g. The DEARNG 2026 calendar of holidays and events is attached to this addendum.

2. The DEARNG project managers will be Marc Orndorff, 302-326-7132, marc.a.orndorff.civ@army.mil and Nikia Wongus, nikia.l.wongus.nfg@army.mil.

3. Building Access

a. A walkthrough was conducted during the pre-bid meeting.

b. A second walkthrough is available on Tuesday, June 23 at 10AM. Contractors are to gather in the cafeteria before 10AM for the walkthrough.

c. For any related questions please contact the following personnel via email:

i. Marc Orndorff, 302-326-7132, marc.a.orndorff.civ@army.mil

ii. Nikia Wongus, nikia.l.wongus.nfg@army.mil

iii. Ryan Malin @ rmalin@dedc-eng.com

4. Clarifications

a. All questions must be submitted in writing via e-mail to Ryan Malin rmalin@dedc-eng.com. Phone calls will not be accepted.

b. All contractors on site shall have a background check performed and approved by

DEARNG prior to beginning work on site. Paperwork to be submitted for this is attached to the end of this addendum. Contractors will be issued badges once approved. Badges will be shown to security upon arrival.

c. The Contractor who is bidding the project shall have a full time superintendent or working foreman during the duration of construction.

d. This is a Delaware Prevailing Wage project (New Castle County).

e. In the pre-bid the following 2 subcontractors were discussed to be listed in the bid form subcontractor list sheet: Electrical and General Trades (carpentry, drywall, patching, etc).

f. Be sure to list your company name if your company is performing this work.

g. On the subcontractor list sheet in the bid form each tertiary subcontractor is to be listed under each discipline as needed.

h. All companies listed must be registered in the State of Delaware to perform this work.

i. No tobacco use is permitted on the campus.

j. Contractor shall not begin work until new devices, equipment, etc. have arrived on site to minimize down time.

k. Exact work hours, as far as daily start and stop times, will be determined at the pre-construction meeting. It is anticipated that work hours will be M-Th in 10 hour shifts.

Contractor is responsible for coordinating the off-hours work w/ DEARNG.

l. There will be progress meetings on this project every 2 weeks on a specific day and time, to be determined at the construction kickoff meeting.

m. Contractor to provide a full schedule before the project is to begin. It is the contractor’s responsibility to ensure all equipment/material lead times meet the project schedule.

n. Provide 3-week look ahead schedule at each meeting to indicate work areas, shutdowns.

o. Any building systems shutdowns must be requested with at least 7 calendar days written request (and a minimum of 1 day) unless discussed otherwise during the pre-construction meeting. DEARNG will make every effort to coordinate a reasonable time for shutdowns based on coordination of manpower and critical DEARNG activity schedules.

p. DEARNG clarified that individual addendums are to be listed individually on the bid form, i.e. list out Addendums 1,2,3 and do not list Addendums 1-3.

q. There are currently zero alternates in the project documents.

r. When listing contractor company names in the bid form please do not list any as abbreviations. Full company names are required.

s. When filling in the contractor’s days to complete the project in the bid form the contractor shall list total days including days for work related to pre-construction, submittals, RFI’s, etc. Please do not only list total days on site.

t. All permits required for this effort to be obtained by the contractor.

D. Third Party testing/Commissioning

1. There is no third party commissioning agency on this project.

E. Questions Questions regarding lay area and scheduling were asked in the pre-bid meeting. Contractors were asked to submit all all RFI’s by email. Answers to RFI’s will be provided in a later addendum.

F. Addendum #1

1. Pre-Bid Meeting Summary (this document) (3 pages)

2. Typed Sign-In Sheet (1 page)

3. Scanned Hand Written Sign-In Sheet (1 page)

4. DEARNG 2026 Calendar of Events (1 page)

5. DEARNG Background Check Paperwork (1 page)

Summarized By: DEDC, LLC Andrew Canosa, PE Date: June 11, 2026

Army Aviation Support Facility - Heat Pump Replacement

DEARNG Contract #2024-09

Meeting Start:11:00 am

Meeting End: 12:30pm

Name Company Phone Arrival (am) E-mail

Bobby Stewart Statewide Mechanical Inc. 302-376-6117 10:30 bstewart@statewide-hvac.com

Vince Duobinis East Coast Plumbing 302-743-6803 10:50 vince@ecph.net

Jack Ebent DK Construction Services 610-883-3113 10:52 cdike.dkconstructionservices@gmail.com

Keith Yetter Modern Controls 302-622-2025 10:53 kyetter@moderncontrols.com

Joe Giordano Flo Mechanical 302-766-2999 10:53 joeg@flomechanical.com

Matt Haggerty Energy Transfer Solutions 484-787-4331 10:53 matth@etshvac.com

Thomas O'Flynn Superior Electric 320-332-9344 11:00 thomas@superiorelectric.biz

Ethan Holcroft Radius Systems LLC 310-207- 11:00 eholcroft@radiussystemsllc.com

Alyssa Serpico Joseph T. Richardson Inc. 302-398-8101 11:00 serpico@jtrmech.net

Andrew Canosa DEDC 856-357-0270 11:00 acanosa@dedc-eng.com

Eugene Bledsoe DEARNG 302-326-7131 10:50 eugene.w.bledsoe.nfg@army.mil

Donny Johys Gaudelli Bro 856-825-0636 10:49 ashlely@gaudellibros.com

Josh Cannon Worth and Company 302-584-7279 10:49 estimating@worthandcompany.com

Jacob Giuliani ID Griffith Inc. 302-593-0990 10:51 amccracken@idgriffith.com

Colin Kaufman Modern Controls 307-577-0539 10:55 ckaufman@moderncontrols.com

Nikia Wongus DEARNG 10:50 nikia.l.wongus.nfg@army.mil

*All parties stayed for the full meeting.

2026 DELAWARE NATIONAL GUARD CALENDAR (4/10)

CHANGES TO OFFICIAL SCHEDULE MUST BE APPROVED BY HRO

S M T W T F S S M T W T F S

JANUARY LEGEND	JULY
FEDERAL HOLIDAY	1 2 4

7 8 9 11

13 14 6 7

12 13 14 15 16 18

20 21 ARMY FED PAY 19 20 21 22 23 25 . . : . . ..25 26 27 28 26 27 28 29 30

FEBRUARY AIR (ONLY) RSD AUGUST

1 2 3 4 5

9 10 11 12 3 4 5 6 8

15 17 18 19 9 10 11 12 13 15 22 23 24 25 26 16 17 18 19 20 22

23 24 25 26 27 29 MARCH 1 - New Years Day 30 31

1 2 3 4 5 19 - Birthday of MLK, Jr.

9 10 11 12

SEPTEMBER

15 16 17 18 19 FEBRUARY 1 2 3

22 23 24 25 26 16 - Washington's Birthday 29 30 31

MAY 20 21 22 23 24

APRIL 25 - Memorial Day 27 28 29 30 1 2

5 6 7 8 9 JUNE	OCTOBER
13	14 15 16 18 - Juneteenth Nat'j 1

19 20 21 22 23 Independence Day (obs) 4 5 6 7 8 26 27 28 29 30 13 14 15

JULY 20 21 22

MAY 6 - Independence Day (obs) 25 26 27 28 29

4 5 6 7 SEPTEMBER NOVEMBER

10 11 12 13 14 7 - Labor Day 17 18 19 20 21

24 26 27 28 OCTOBER

12 - Columbus Day 31

JUNE NOVEMBER

1 2 3 11 - Veterans Day DECEMBER 8 9 10 26 - Thanksgiving Day 1 2

14 15 16 17 7 8 9

21 22 23 24 DECEMBER 13 14 15 16

28 29 30 24 - Christmas Day (obs) 20 21 22 23

ARMY MUTA dates lAW Appendix 16, Tab B to 27 28 29 30 31 Annex C of OPORD GRIFFIN. AIR RsD dates lAW SO 1'1-01 dtd 6 JUN 2025. Verify MUTA/RsD dates

1,1 with your Individual unit of assignment. c:; ,. ,w T r- s r-,'I T W

PAY PERIODS BRACKETED

JANUARY

8 9 10 15 16 17

.. ROO Scheduling Is compliant with eBA Article Xl, Section 6 2026 FTS Schedule 4/10

*The Following Information is Mandatory to Provide Per TAG Policy Memorandum No. 36* **Information Must Be Typed Out (Not Handwritten)**

***Pre-Enrollment is Highly Encouraged Using the Link Below*** https://dbids-global-enroll.dmdc.mil/preenrollui/#/landing-page

DATE:

CONTRACTOR:

ADDRESS:

PHONE/FAX:

NAME (Last, First, MI)

Date of Birth

Social Security Number

Driver’s License Number & State

Sex Ethnicity Authorized?

(yes/no)

Start Date

End Date

1367644938N Highlight

24P274 - AASF HP's - Add #1 Pre Bid Meeting Summary

24P274 - AASF HP's - Pre Bid Sign In Sheet

Scanned Sign in Sheet

2026 DEARNG Schedule

Background Information for Base Access

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File details come from the government source that posted it. Updated Jun 22, 2026.