AAHA/ Capitol Cafeteria Furniture

The State of Colorado, Department of Personnel and Administration, Office of the State Architect, is issuing a Documented Quote (DQ1) solicitation for the procurement of cafeteria furniture for the Colorado State Capitol building. This competitive procurement encompasses 26 line items totaling 167 units of office and cafeteria furniture from manufacturers including OFS, Allermuir, Wolf Gordon, HBF, Nucraft, ArcCom, and Watson, with exact specifications and no substitutions permitted. The furniture includes seating components (Coact seating booths, upholstered stools, side chairs, and bar stools), conference tables with power modules and lighting integration, benches, recycling center units, and related accessories with specific fabric selections, finishes, and materials detailed in the Furniture Specifications. All furniture must be procured, delivered to site, stored, unpacked, assembled, and installed during the state legislature's recess period between June 1, 2026 and December 1, 2026, with the contractor bearing all storage costs and insurance responsibility until State Project Manager acceptance. Bidders must demonstrate experience on similar projects valued between $150,000 and $250,000 and will be evaluated based on technical approach, experience and qualifications, project management and scheduling, and cost proposal, with price being the primary consideration though sample quality and delivery lead time may also be evaluated. The initial questions deadline is April 29, 2026 at 3 p.m. MT, the written inquiry deadline is May 15, 2026 at 3 p.m. MT with state responses posted by May 20, 2026, and all quotes must be submitted via email to Larry Ryan no later than May 29, 2026 at 3 p.m. MT, with award notification estimated for June 5, 2026 and a desired contract start date of June 11, 2026.

This procurement recognizes Service Disabled Veteran Owned Small Business (SDVOSB) respondents, who must submit documentation of certification issued through the U.S. Small Business Administration, though no specific set-asides or restrictions limiting responses to particular organization types are designated in the solicitation. No incumbent vendors or current contractors are identified in the available documentation. The resulting Purchase Order will be effective from the contract start date through June 30, 2027, with pricing required to remain firm throughout the full contract term and all fees for delivery and installation included in the total cost. Prior to Purchase Order execution, the awarded respondent must provide proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting workers' compensation, commercial general liability with minimum limits of $1,000,000 per occurrence, and automobile liability as required by the State of Colorado Purchase Order Terms and Conditions. The maximum budget allocation for this competitive solicitation is $250,000, with itemized costs required for furniture purchases (Exhibit B), installation, and shipping (Exhibit B1), and a 2.5% retainage will be held for the duration of the manufacturer's warranty period with prompt payment following warranty expiration.