Exhibit C - Bidder Response Form.doc
DOC document 54 KB Posted
- Attached to
- AAHA/ Capitol Cafeteria Furniture
- Solicitation number
- DQ1 AAHA 2026000373 1
- Issued by
- Denver County, Denver City, Colorado
About this file
This is a Bidder Response Form for the State of Colorado's AAHA/Capitol Cafeteria Furniture solicitation (DQ1 AADA 2026-373). The document outlines seven mandatory bidder response sections that all prospective vendors must complete and submit with their bid documents by the specified submission deadline via email. Bidders are required to address their capabilities for warranty claim management and on-site repairs, provide detailed descriptions of storage locations and conformance to stated requirements, specify expected delivery timeframes for ordered furniture, confirm their ability to procure all specified furniture from listed manufacturers, describe their installation process and timeline, request site visits of the cafeteria if desired prior to installation, and address any concerns regarding State of Colorado Purchase Order terms and conditions. The State has designated an extended period before the written inquiry deadline to allow bidders to contact manufacturers and confirm furniture availability.
The evaluation of bidder responses will be based solely on the completed Exhibit C Bidder Response Form and pricing submitted on Exhibit B and Exhibit B1, though bidders may submit supplemental materials at their discretion. Bidders are encouraged to submit questions or documentation regarding any difficulties in acquiring specified furniture by the written inquiry deadline. The State of Colorado Purchase Order terms and conditions will take precedence over all other terms and conditions, and bidders may submit alternative agreements such as sales agreements with accompanying questions by the written inquiry deadline as email attachments. No pricing, set-asides, incumbency status, funding sources, or contract term information is specified in this exhibit document.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Furniture Specifications.pdf | ||
| Exhibit A - Statement of Work.docx | DOCX document | |
| Attachment 4 - State of Colorado Purchase Order Terms and Conditions.pdf | ||
| Attachment 2 - Furniture Layout - Reference Only.pdf | ||
| Exhibit B1 - Pricing.docx | DOCX document | |
| Exhibit B - Pricing.xlsx | XLSX spreadsheet | |
| DQ1 AAHA 2026-0373 - State Capitol Cafeteria Furniture.pdf | ||
| Attachment 3 - Warranty Information.xlsx | XLSX spreadsheet |
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Text version
DQ1 AADA 2026-373 – Cafeteria Furniture
Exhibit C – Bidder Response Form
EXHIBIT C – BIDDER RESPONSE FORM
(A) Bidders must provide requested responses and information for ALL listed BIDDER RESPONSE sections.
(B) Bidders are encouraged to provide the complete description(s) and information that they believe will be relevant to their Responses.
(C) Bidders must complete Attachment 4 – Bidder Response Form and return with their Bid documents by the Bid Submission Deadline. All Bidder Responses must be submitted via email.
(E) Bidders may, at their sole discretion, provide additional information or materials regarding their product and services, however the State’s evaluation will be based on the Bidder responses on Exhibit C – Bidder Response Form and the pricing provided on Exhibit B – Pricing and Exhibit B1 – Pricing.
(1) BIDDER RESPONSE 1
(a) Is the Bidder able to be responsible for managing warranty claims and is the bidder capable of making repairs to complete on site. Please provide a complete description of your capabilities Yes or No
(2) BIDDER RESPONSE 2
(a) Provide a detailed description of the storage location and its conformance to Exhibit A – Statement of Work, subsection 3.2 Storage Requirements
(3) BIDDER RESPONSE 3
(a) Describe the expected delivery time frames for receipt of all furniture that is ordered at your storage facility.
(4) BIDDER RESPONSE 4
(a) Provide detailed information regarding the placement of your orders for the specified furniture with each listed manufacturer. Are you capable of providing all of the specified furniture? If there are issues with acquiring the specified furniture please provide detailed information.
(b) The State has allowed for an extended period of time before the Deadline for Written Inquires from bidders to allow them to contact the manufacturers and determine if they are able to acquire the specified furniture.
Bidders should provide questions or information about any difficulties they may encounter through communications by the Deadline for Written Inquiries.
(5) BIDDER RESPONSE 5
Provide a detailed description of your intended installation process and include your estimated time line for completion of installation from the date that the State authorizes installation to begin.
(6) BIDDER RESPONSE 6
Please provide a request to utilize a site visit of the cafeteria prior to the installation process if you are the awarded vendor. The State is willing to provide the site visit based on this prior request.
(7) BIDDER RESPONSE 7
(a) The State intends for the State of Colorado Purchase Order terms and conditions, incorporated as Attachment 4 in the solicitation and available to a link provided in the solicitation, to take precedence over all other terms and conditions expressed or implied.
If you have any documents, such as Sale Agreements, that you want the State to agree to please provide them with any questions you may have by the Deadline for Written Inquiries as attachments to an email that may also include your questions.
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