6-Month HVAC SERVICE CONTRACT

The Illinois Department of Corrections is requesting bids on a 6-month HVAC service contract for repair and maintenance at Pinckneyville Correctional Center under IFB 27-426DOC-PINCK-B-54276, with bids due October 28, 2026. No small business set-asides or preference programs apply to this procurement.

The scope covers maintenance, repair services, and parts for three 100-ton chillers, six walk-in coolers, four walk-in freezers, ten split-system HVAC units, ten hot water boilers, and thirty-seven power ventilating units. The vendor must begin work within five business days of award and perform all service calls, repairs, and parts procurement on-site at the facility. Work hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., coordinated with the facility's Chief Engineer. All transportation and handling costs are included in pricing on an F.O.B. Destination basis. Subcontracting is not permitted.

The vendor must secure security background checks for all on-site employees and comply with institutional security protocols, including temporary identification badges and sign-in/sign-out procedures. Prevailing wage applies to HVAC service work. General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability of $1 million, and Worker's Compensation Insurance as required by law are mandatory, with the State named as additional insured.

A $15 administrative fee applies to any awarded contract valued at $1,000 or more, deducted from the first payment. Contract pricing is estimated; the State will enter the maximum contract amount prior to execution. Bids must remain firm for 90 days from opening. The State will award to the lowest priced responsive and responsible bidder based on responsibility, responsiveness, and lowest overall price. Vendor invoices require reconciliation and approval by the Chief Engineer and Voucher Clerk. Funding is through the General Revenue Fund, with Federal funding percentage disclosed upon award notification.