5 Day Janitorial L6782 Jerseyville

The State of Illinois, through Central Management Services (CMS), is soliciting bids for a five-day weekly janitorial services contract (L6782) at 202 Krause Drive, Jerseyville, IL 62052, located in Jefferson County. The procurement encompasses comprehensive janitorial operations including daily restroom cleaning with disinfection, floor mopping and vacuuming, waste removal and recycling, mirror and window cleaning, and lunchroom maintenance, with additional services required on varying schedules including twice-weekly entryway glass cleaning and outdoor debris removal, weekly spray buffing and window dusting, and semi-annual carpet shampooing and tile refinishing. The contract requires a minimum of 60 hours per month (50 hours for daily tasks), with janitorial personnel required to sign in and out daily. The initial contract term runs from April 1, 2026, through March 31, 2029, with a maximum total term not exceeding ten years including any renewals or extensions. The vendor must provide all supplies, equipment, and materials, including environmentally preferable products certified by Green Seal, Environmental Choice Ecologo, or the EPA Design for the Environment program, and must furnish proof of general liability insurance ($1,000,000 per occurrence/$2,000,000 annual aggregate), auto liability ($1,000,000 per occurrence), and worker's compensation insurance. A mandatory pre-bid walk-through inspection is scheduled for March 4, 2026, at 1:30 p.m., with bid opening on March 10, 2026, at 9:00 a.m.; failure to attend the walk-through will result in a bid being deemed non-responsive. Prospective bidders should contact Ray Rantanen at 217-670-9075 for walk-through questions. All vendors must comply with prevailing wage requirements as established by the Illinois Department of Labor for janitorial services and submit a detailed working plan within five days of contract execution.

This procurement is designated as a Small Business Set-Aside (SBSA) solicitation with no subcontracting permitted, restricting competition to eligible small business vendors. All prospective vendors must submit the IPG Active Registered Vendor Disclosure form and Standard Illinois Certifications form (Version 26.2) with their bid response, certifying compliance with 34 distinct state requirements covering legal entity status, criminal history, financial obligations, employment practices, regulatory adherence, environmental standards, labor compliance, and equal employment opportunity requirements. The contract pricing is structured as an estimated monthly amount with specific costs and maximum contract amounts to be determined by the State prior to execution; no specific budget range or award value has been publicly disclosed. There is no indication of an incumbent vendor or existing contractor in the solicitation documents. Payment terms comply with the State Prompt Payment Act, and a per diem deduction system applies for any days personnel fail to sign in or sign out. For contracts exceeding one year, contractors and subcontractors must provide updated certifications by January 1 of each applicable fiscal year or provide detailed explanations if unable to maintain compliance.