5 Day Janitorial L6330 Centralia

The State of Illinois Central Management Services is procuring a five-day janitorial services contract for a facility located at 800 S. Locust St. in Centralia, Clinton County, Illinois. The solicitation, identified as Bid No. 25-416CMS-BOPM4-B-48028, seeks a vendor to provide comprehensive cleaning services, including daily, twice-weekly, weekly, and semi-annual tasks such as restroom maintenance, floor cleaning, carpet vacuuming, waste removal, and recycling. The contract requires a minimum of 64 monthly service hours, with 50 hours dedicated to daily tasks, and the vendor must provide all necessary cleaning supplies, equipment, and personnel. Bidders must submit electronic bids through BidBuy by June 19, 2025, at 10:00 am, with a non-mandatory walk-through scheduled for June 12, 2025, at 10:00 am. Evaluation criteria include responsiveness, responsibility, and lowest overall total price, with the bid remaining firm for 180 days from the opening date. Vendors must complete all required documentation, including the Vendor Disclosure, IPG Active Registered Vendor Disclosure, and Standard Illinois Certifications.

The procurement is specifically designated as a Small Business Set-Aside, meaning only small businesses registered in the Illinois Procurement Gateway can submit bids. Participating vendors must be registered with the Illinois Small Business Set-Aside Program at the time bids are due and comply with various state requirements, including domestic product procurement policies and minority contractor initiatives. The contract term is set from July 1, 2025, to November 30, 2030, with vendors required to use only employees receiving W-2 documentation and covered by workers' compensation and liability insurance. Vendors must carry general commercial liability insurance of $1,000,000 per occurrence, auto liability insurance, and workers' compensation insurance. While no specific budget range is explicitly stated, the contract is structured as an estimated price agreement with a maximum total contract amount to be specified prior to execution. Potential bidders must meet strict compliance requirements, including certifications related to legal, ethical, employment, tax, and operational standards, with potential consequences for non-compliance including contract voiding, suspension, or debarment.