5 Day Janitorial L1620 Mattoon

The State of Illinois, through the Clinton County jurisdiction and the Central Management Services (CMS) agency, is procuring five-day weekly janitorial services for a facility located at 129 North 15th Street, Mattoon, Illinois 61938. The procurement, identified as L1620 Mattoon (BidBuy 26-416CMS-BOPM4-B-51254), requires comprehensive janitorial services including daily restroom cleaning with disinfectants, floor mopping and vacuuming, wastebasket emptying, mirror cleaning, and break room sanitation. Additional deliverables include twice-weekly entryway glass cleaning and outdoor debris removal, weekly spray buffing and window dusting, and semi-annual carpet shampooing, blind dusting, window washing, and floor stripping and refinishing. All services must be performed after normal business hours, Monday through Friday, with a minimum of 45 hours per month required to complete all requirements, with at least 35 hours dedicated to daily tasks. The vendor must furnish all labor, supplies, equipment, and materials meeting environmentally preferable product standards certified by Green Seal, Environmental Choice Ecologo, or EPA Design for the Environment. All janitorial personnel must sign in and out daily, with verification of work performed based on sign-in/sign-out sheets and visual inspection. Key qualification requirements include compliance with prevailing wage requirements for the Mattoon locality and maintenance of general commercial liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, auto liability coverage, and workers' compensation insurance. A mandatory pre-bid walk through is scheduled for March 18, 2026 at 10:00 a.m., with non-attendance resulting in bid disqualification. The proposal deadline is March 26, 2026 at 1:00 p.m., and bidders must submit completed Taxpayer Identification Number forms and certify compliance with 34 distinct State of Illinois certification requirements addressing legal entity status, criminal history restrictions, financial obligations, tax compliance, environmental violations, anti-competitive practices, workplace standards, equal employment opportunity, and cybersecurity requirements.

This procurement is designated as a Small Business Set-Aside with no subcontracting allowed, restricting participation to small business entities and prohibiting the use of subcontractors to perform any portion of the contract work. The contract term extends from April 1, 2026 through March 31, 2028, with ongoing annual certification obligations required by January 1 of each fiscal year. The contract incorporates federal funding, with details regarding the extent of federal support to be provided in the notice of intent to award. All services must be performed at the specified Illinois location with 100 percent of service value attributed to this site, and invoices must be submitted monthly in arrears to the CMS Bureau of Planning and Management at the Springfield office with documentation that all contract requirements are met. The pricing structure is estimated, with the total contract maximum amount to be specified by the State prior to execution; per diem deductions apply for missed workdays at a rate calculated by dividing the monthly fee by the number of workdays in that month. Questions regarding solicitation requirements should be directed to Jeff Calhoun at 217-986-0907. No incumbent vendor or current contractor information was provided in the solicitation documents.