5 Day Janitorial D0700 Effingham

The State of Illinois, specifically through Central Management Services (CMS), is procuring a five-year janitorial services contract for a facility located at 400 West Wabash Avenue in Effingham, Illinois, within Edgar County. The contract requires comprehensive five-day-per-week janitorial services to be performed after normal business hours, with a minimum of 145 service hours per month. Specific deliverables include daily tasks such as restroom cleaning, floor mopping, carpet vacuuming, waste removal, and surface cleaning, with detailed specifications for daily, twice-weekly, weekly, and semi-annual cleaning requirements. A non-mandatory site walk-through is scheduled for Wednesday, March 27, 2025, from 10:00 am to 11:00 am CDT, with Facility Manager Jeffery Calhoun available at 217-278-3447. The bid submission deadline is April 8, 2025, with electronic submissions required through the BidBuy platform, and all bids must remain firm for 180 days from the opening date. Vendors must provide all cleaning supplies, equipment, and personnel, and comply with prevailing wage requirements as mandated by Illinois state law.

This procurement is specifically designated as a Small Business Set-Aside (SBSA) contract, restricting participation to vendors registered in the Illinois Small Business Set-Aside Program at the time of bid submission. Bidders must complete several mandatory documents, including Vendor Disclosure, IPG Active Registered Vendor Disclosure, Offer to the State of Illinois, and a Business Enterprise Program/Veterans Small Business Program Utilization Plan. No subcontractors are permitted, and all work must be performed within the United States. Vendors must use environmentally preferable cleaning products, maintain appropriate insurance, and conduct background checks on personnel. While a specific contract value is not explicitly stated, the five-year duration and monthly service requirements suggest a substantial multi-year commitment. Notably, the state encourages vendors who hire qualified veterans and certain ex-offenders, who may be eligible for tax credits, and reserves the right to award to the lowest priced responsive and responsible bidder, with potential partial or total federal funding.