407122 - Grit Conveyor Sectional Screws - YRTP

The Hampton Roads Sanitation District (HRSD) is seeking to procure four each of three different sized right-hand buttweld sectional screws for the Grit Conveyor at the York River Treatment Plant, located in Seaford, Virginia. This procurement is specifically for Solicitation 407122, targeting precision engineered components for the treatment plant's operational infrastructure. Vendors must submit their responses exclusively through HRSD's Online Oracle ERP system, with a strict submission deadline of June 21, 2024, at 2:30 PM Eastern Time. HRSD will evaluate potential contractors based on being the lowest responsive and responsible bidder, with the ability to make separate awards for individual line items. The solicitation allows for equals or alternative parts that meet or exceed the specified requirements, and no pre-bid conference or site visit is mandated for this procurement. Pricing must be submitted as firm unit prices, with all delivery charges included on an F.O.B. Destination, freight prepaid basis.

The solicitation does not specify any specific set-aside designations or restrictions on the types of organizations permitted to respond, indicating an open competitive procurement process. While no incumbent vendors or current contractors are identified in the documentation, HRSD reserves the right to extend the contract for use by other public bodies at the discretion of the awarded contractor. The procurement documents do not disclose a specific budget or potential award value for this solicitation. Interested vendors must first register in the HRSD Sourcing Supplier section of their ERP system, which requires completing an online form and potentially providing a W-9 form. Notably, HRSD explicitly instructs vendors not to respond through the standard Virginia eVA system, emphasizing the requirement to use their specific Oracle ERP platform for all solicitation responses.