40-Ton RTU Unit

West Virginia's General Services Division, Department of Administration, is soliciting quotes for one 40-ton rooftop unit (RTU) under ARFQ GSD2700000028, with bids due November 5, 2026 at 2:30 p.m. Award goes to the lowest overall total cost among bids meeting all specifications. Kanawha County is the listed jurisdiction.

Mandatory specifications include 40-ton capacity, standard efficiency rating, 2-stage high electric heat, 460/3/60 electrical configuration, horizontal supply and return airflow, single-wall construction, a 15 HP ODP motor with Variable Frequency Drive, hinged doors, DX pressure sensors, an ultra-low leak economizer, SmartVu sensors, galvanized drain pan, and a pre-filter rack with a minimum of two throwaway filters. Vendors must complete the pricing page in full and may not add fees absent from the solicitation, and such fees may result in disqualification.

Delivery is FOB destination to the East Campus Facility at 320 Michigan Avenue, Charleston, West Virginia 25311, within fourteen working days of receiving a purchase order or notice to proceed, with all risk of loss on the vendor until delivery. This is a one-time purchase with no renewal options. Payment is made in arrears upon proper invoice by electronic funds transfer or P-Card. The contract is contingent on legislative appropriation and may be canceled on 30 days' written notice if materials or workmanship fail to conform to specifications.

Bids may be submitted electronically through wvOASIS, delivered sealed to the General Services Division, Building 4, 6th Floor, 112 California Avenue, Charleston, West Virginia 25305, or emailed to GSDBids@wv.gov. Technical questions were due October 29, 2026 at 12:00 p.m. The commodity code is 40100000. Buyer Cody G. Taylor can be reached at 304-352-5531 or cody.g.taylor@wv.gov.

Addendum 1 is attached and modifies the original solicitation requirements. A separate Version 1 ARFQ file seeks qualifications from architectural and engineering firms for design and engineering services tied to RTU installation or replacement, with evaluation focused on HVAC design experience.