33916 MBMHI Linen - UPDATED

The Tennessee Department of Mental Health and Substance Abuse Services is seeking a comprehensive five-year linen services contract for the Moccasin Bend Mental Health Institute (MBMHI) located in Hamilton County. The procurement involves piece rental and laundering services for a wide range of textile items, including sheets, pillowcases, blankets, towels, washcloths, under pads, microfiber mops, cleaning cloths, laundry bags, and various clothing items like scrub pants and shirts. The contractor will be responsible for three-day-per-week delivery and pick-up services, with deliveries occurring between 9:00 a.m. and 12:00 p.m. on Mondays, Wednesdays, and Fridays. All linens must meet specific product specifications, including white-colored items with designated fabric blends, thread counts, and quality standards. The bidding process is conducted through the Tennessee Edison procurement system, with electronic submissions required, and the solicitation requires mandatory responses including compliance with state procurement regulations and diversity business participation documentation. The bid is open from March 14, 2025, with proposals due by April 15, 2025, at 2:00 PM CDT, and all items must be delivered to the Moccasin Bend facility by April 20, 2025.

The contract appears to be open to all qualified vendors who can meet the stringent requirements, with no specific set-aside designations explicitly noted in the documentation. The total estimated contract value is approximately $733,497 over the 60-month term, with the state planning to award to the lowest-cost bidder that meets all specifications. Bidders must provide proof of various insurance coverages, including $1 million for workers' compensation, commercial general liability, and automobile liability. Vendors must be registered with the Tennessee Department of Revenue and comply with state regulations regarding illegal immigrants and confidentiality of records. The contract requires contractors to maintain high standards of cleanliness, infection control, and compliance with OSHA, FDA, and CDC regulations. Additionally, successful bidders must provide detailed reporting, maintain strict security protocols, and ensure all personnel and vehicles adhere to MBMHI's operational guidelines. The state reserves the right to conduct negotiations or clarifications with bidders and to partially take over the contract if necessary.