32101 Badging Supplies

The State of Tennessee Department of General Services, through the Central Procurement Office, is issuing a Request for Bid (RFB) for badging supplies under a three-year contract with two optional one-year renewal periods, potentially extending up to 60 months total. The procurement encompasses nine categories of badging materials including 200,000 SEOS cards, 20,000 composite iClass cards, 100,000 PVC cards with adhesive backing, 200,000 card dispensers, 50,000 badge holders, 1,200 print ribbons (Fargo brand), 3,000 proximity adhesive tags, 20 printer cleaning kits, and 1,500 sheets of overlaminate film. All deliverables must be brand-specific products from HID and Fargo manufacturers, with freight and shipping charges included in quoted prices and delivery required to William R. Snodgrass-Tennessee Tower in Nashville by May 5, 2026, Monday through Friday between 8:00 a.m. and 4:30 p.m. Central Time. The award will be made to the responsive and responsible respondent offering the lowest cost for all line items, with pricing provided on an F.O.B. destination basis in U.S. dollars. Bidders must submit unit pricing for each line item through the EDISON electronic procurement system between April 2, 2026 at 3:21 PM CDT and April 30, 2026 at 2:00 PM CDT, with written questions due to Solicitation Coordinator Nancy Ternes by April 15, 2026. Required qualifications include proof of Tennessee Department of Revenue sales and use tax registration or tax-exempt status, certification of Iran Divestment Act compliance, and debarment and suspension certifications.

The contract does not appear to contain specific set-aside designations for disadvantaged enterprises or minority-owned businesses based on the available documentation. All bidders must register on the Tennessee Edison Supplier Portal prior to contract issuance and maintain specified insurance coverage including workers' compensation of $1,000,000 per accident, commercial general liability with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of $1,000,000 per occurrence. Pricing shall remain firm for 1,096 days from contract execution, after which the State may approve price adjustments or contractors may request increases with independently verifiable documentation that do not increase profit margins. No incumbent vendors or current contractors are identified in the solicitation documents. The estimated maximum liability for this procurement is $1,680,350 across the three-year initial contract period, reflecting the state's comprehensive badging supply requirements over the contract term.