3 Day Janitorial L4955 Mazon

The State of Illinois, specifically Central Management Services (CMS), is seeking a janitorial services contractor for a facility located at 1011 North St. in Mazon, Grundy County. This procurement is an Invitation for Bid (IFB) solicitation designated as L4955, focusing on comprehensive three-day janitorial services to be performed five days per week. The contract encompasses daily tasks including restroom cleaning, floor mopping, vacuuming, waste removal, and recycling, with additional services such as twice-weekly outdoor debris removal, weekly floor buffing and dusting, and semi-annual tasks like carpet shampooing and window washing. The procurement requires a minimum of 32 monthly service hours, with approximately 26 hours dedicated to daily tasks. A mandatory pre-bid walk-through is scheduled for Wednesday, November 5, 2025, from 11am to 1pm at the facility location, and bids must be submitted electronically through BidBuy by November 18, 2025, at 10am Central Time. Evaluation criteria will focus on responsiveness, vendor qualifications, and pricing, with the state intending to award to the lowest priced responsive and responsible bidder.

The contract is specifically designated as a Small Business Set-Aside procurement, which restricts participation to vendors actively registered in the Illinois Procurement Gateway. Potential bidders must complete the IPG Active Registered Vendor Disclosure form and submit comprehensive certifications, including adherence to prevailing wage requirements, background checks, and ethical business standards. Vendors must provide their own cleaning supplies, equipment, and personnel, with staff required to wear company identification and maintain a professional appearance. The contract term is five years, running from January 1, 2026, through December 31, 2031. While specific pricing details will be outlined in the BidBuy Purchase Order, the procurement includes a $15 administrative fee and potential partial federal funding. Vendors must comply with 34 specific state certifications covering areas such as legal entity status, workplace practices, labor standards, and ethical business conduct, with potential consequences for non-compliance including contract voiding, suspension, or debarment.