3 Correctional Electronic Sliding Doors

The Washington State Department of Corrections (DOC) has issued Request for Proposals (RFP K13680) for the procurement of three Southern Folger electronic sliding security doors at Clallam Bay Corrections Center. The procurement requires vendors to not only supply the doors but also provide critical assistance and consultation during the installation process to ensure proper implementation according to manufacturer specifications. The RFP emphasizes a best-value selection approach, with evaluation criteria focusing on vendor capability, experience, proposed solution quality, pricing, and contractual compliance. Key dates for this procurement include a mandatory site visit scheduled for January 28, 2025 at 11:00 AM, with an RSVP deadline of January 24, 2025 at 12:00 PM PST, and the final bid submission deadline of February 11, 2025 at 4:00 PM. Bidders must submit comprehensive documentation including detailed door descriptions, client references (preferably from other correctional agencies), and proof of experience in selling and installing sliding doors for correctional facilities. The solicitation requires bidders to demonstrate their ability to complete the installation by June 30, 2025, and mandates that bid offers remain firm for 150 days following receipt.

The RFP includes a voluntary Subcontractor Inclusion Plan with non-binding goals for engaging small and diverse businesses, targeting 5% participation for Minority-Owned, Woman-Owned, Veteran-Owned, and Washington Small Businesses. Certification and documentation through the Office of Minority and Women's Business Enterprises (OMWBE), Department of Veterans Affairs (WDVA), and Washington's Electronic Business Solution (WEBS) system are required for businesses seeking inclusion. While no specific contract value is explicitly stated, the procurement includes detailed payment terms specifying 50% payment upon door delivery and 50% after installation assistance and consultation are complete. Insurance requirements are comprehensive, mandating $1 million per occurrence for Commercial General Liability, Professional Liability, and Employer's Liability, with an additional $2 million in Umbrella/Excess Liability coverage. The DOC will select the Lowest Responsive and Responsible Bidder for contract negotiations, with electronic payment required and no advance payments to be made before contract execution.