27-003 Printing and Distribution of Class Schedules

Prince George's Community College is requesting sealed bids for printing and distribution of three issues of its Noncredit Schedule of Classes (Spring 2028, Summer 2027, and Fall 2027) under IFB 27-003, with bids due November 4, 2026, at 10:00 a.m. and a 15% MBE subcontract participation goal applying to all bidders.

Bidders must demonstrate a minimum of five years of relevant printing and distribution experience, with higher education experience preferred. The scope requires printing 370,000 booklets per issue in 8.25" × 10.75" format, approximately 64 pages plus cover, on 35# newsprint with full-color covers and black plus one PMS color for interior pages, paste-glued binding. Approximately 366,000 copies of each issue will be mailed through the Upper Marlboro Post Office to the Southern Maryland Sectional Facility in Capitol Heights, Maryland; the remaining 4,000 copies will be delivered to the College campus. File delivery to the printer occurs during the weeks of February 15, 2027 (Summer), March 5, 2027 (Fall), and October 1, 2027 (Spring), with delivery to the College and Post Office approximately six to seven weeks following file submission. A $250 per calendar day late-delivery penalty applies. The contractor must package College deliveries in bundles of fifty on wooden skids with shrinkwrap and steel bands, and return all excess schedules within one week of distribution completion. The contractor bears financial responsibility for unacceptable work and must complete USPO 3602 forms and comply with SCF Discount Rate postal requirements.

The contract carries a one-year base term with two optional one-year renewal terms at the College's sole discretion. All bids must remain firm for 120 calendar days. Award will be made to the responsive and responsible bidder with the lowest total price. Bidders must maintain General Liability insurance of $3,000,000 aggregate, Products/Completed Operations coverage of $1,000,000, Auto Liability of $1,000,000, Excess/Umbrella of $2,000,000, and Workers' Compensation at statutory minimums. Written questions were due October 26, 2026; responses were posted October 29, 2026. The bid opening is November 4, 2026, at 1:30 p.m. at Kent Hall, Room 262, 301 Largo Road, Largo, Maryland, with a virtual Microsoft Teams option available.