IFB No. 27-003-Printing and Distribution of Class Schedules.pdf

IFB No. 027-003 Printing and Distribution of Class Schedules

INVITATION FOR BIDS (IFB)

IFB NO. 027-003

PRINTING AND DISTRIBUTION OF CLASS SCHEDULES

IFB Issued: October 14, 2026

Bids Due: October 30, 2026, 10:00A.M. (Local Prevailing Time)

Contact: Sandra Campbell, Procurement Coordinator Office of Procurement and Contracting

Prince George’s Community College 301 Largo Road, Suite 264

Largo, MD 20774-2199 www.pgcc.edu Primary Email: purchasing@pgcc.edu

Carbon Copy (Cc): scampbel2587@pgcc.edu Telephone: 301-546-0015

NOTICE: Prospective Bidders who have received this document from a source other than the Issuing Office are advised to register at eMaryland Marketplace Advantage (eMMA) https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fh omepage for updates to this solicitation.

The College does not take responsibility if any Prospective Bidder is not informed of communication issued under this IFB. It is the sole responsibility of any Prospective Bidder to visit the College’s website at https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/ or eMMA’s website for all documents relating to this IFB.

http://www.pgcc.edu/ mailto:purchasing@pgcc.edu mailto:scampbel2587@pgcc.edu https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/ https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/

TABLE OF CONTENTS

SECTION NO. PAGE NO.

SECTION I Solicitation Schedule………………………………………..4

SECTION II Introduction…………………………………………………5

SECTION III Instructions to Bidders……………………………………...6

SECTION IV Bid Requirements………………………………………….15

SECTION V Bid Process…………………..…………………………….22

ATTACHMENTS

ATTACHMENT A - Scope of Work

ATTACHMENT B - Solicitation Terms and Conditions

ATTACHMENT C - Bid Forms

C1 - Acknowledgement of Receipt of Addenda

C2 - Bid/Proposal Affidavit

C3 - Conflict of Interest Information

C4 – Past and Present Experience (References)

C5 - Pricing Sheet

ATTACHMENT D - Minority Business Enterprise (MBE) Participation

ATTACHMENT E - MBE Forms

E1 - MBE Utilization Affidavit

E2 - MBE Participation Schedule

E3 - Outreach Efforts Compliance Statement

E4 - Subcontractor Project Participation Statement

E5 - Prime Contractor Unpaid MBE Invoice Report

E6 - Subcontractor Paid/Unpaid MBE Invoice Report

SECTION I

SOLICITATION SCHEDULE

IFB Issued: October 14, 2026

Hard Copy and Digital Samples to be requested/picked up no later than: October 22, 2026, at 10:00 A.M. (LPT)

Questions Due: October 26, 2026, at 10:00 A.M. (LPT)

Responses to Questions Posted: October 29, 2026

Bids Due: November 4, 2026, at 10:00 A.M. (LPT)

Bid Opening: November 4, 2026 at 1:30 P.M. (LPT)

Location:

Prince George’s Community College

301 Largo Road, Largo, MD 20774-2199 Kent Hall, Room 262

Microsoft Teams meeting Join:https://teams.microsoft.com/meet/2778 60675164096?p=W4rVVUjc2KqYEIhsrJ Meeting ID: 277 860 675 164 096 Passcode: M8hy63N2

NOTE: Prince George’s Community College (PGCC) reserves the right to make changes to the above-mentioned schedule. All such changes shall be made by an addendum to the Solicitation.

Bidders must frequently monitor PGCC’s website at www.PGCC.edu for information concerning this solicitation, including any addenda or notices.

https://teams.microsoft.com/meet/277860675164096?p=W4rVVUjc2KqYEIhsrJ https://teams.microsoft.com/meet/277860675164096?p=W4rVVUjc2KqYEIhsrJ

SECTION II

INTRODUCTION

1. OVERVIEW

A. Prince George’s Community College (PGCC or the “College”) is soliciting sealed bids from qualified and responsible Bidders to provide printing services for the Spring, Summer and Fall issues of the College’s Noncredit Schedule of Classes.

B. The selected Bidder must print and deliver each publication in accordance with the specifications, quantities, and other requirements set forth in this Invitation for Bids

(IFB).

2. PGCC BACKGROUND

A. Established in 1958, Prince George Community College is an award winning fully accredited public two-year institution offering credit programs leading to an associate degree, certificate, or letter of recognition. With a student body of approximately 38,000 the College prepares its students for transfer to a four-year institution or for an immediate career.

B. PGCC also offers extensive lifelong learning opportunities and noncredit, continuing education to those seeking career training or retraining, working to boost basic skills or pursuing new areas of interest. In addition to the College’s academic focus towards student growth and achievement, its culture is geared towards ensuring students succeed.

SECTION III

INSTRUCTIONS TO BIDDERS

1. ISSUING OFFICE

A. PRIMARY CONTACT

Office of Procurement and Contracting

Prince George’s Community College 301 Largo Road, Suite 264 Largo, MD 20774-2199 purchasing@pgcc.edu

B. ALTERNATE CONTACT

Sandra Campbell, Procurement Coordinator 301-546-0015 scampbel2587@pgcc.edu

C. The Issuing Office shall be the sole point of contact with the College for purposes of the preparation and submittal of bids in response to this Solicitation.

2. AVAILABILITY OF SOLICITATION DOCUMENTS

A. The electronic versions of the Solicitation documents are intended to provide convenience to prospective Bidders. Be advised that it is the responsibility of prospective Bidders to monitor PGCC’s website and eMaryland Market Place (eMMA) for any addenda, notices or postings.

B. Failure to submit signed addenda may be grounds to declare a Bid non-responsive.

3. SUBMISSION OF WRITTEN QUESTIONS

A. Deadline: All questions and requests for clarification regarding the meaning or interpretation of this IFB and other Solicitation documents, or any ambiguities, discrepancies, inconsistencies, or conflicts in or between any of the technical, pricing, or contractual provisions, must be submitted no later than the date and time specified in SECTION I -SOLICITATION SCHEDULE of this IFB.

mailto:scampbel2587@pgcc.edu

B. Questions and clarifications requested after such time shall not be answered unless PGCC elects, at its sole discretion, to do so. Failure to request such clarification is a waiver to any claim by the Bidder for expenses necessarily made by reason of later interpretation of the IFB documents by the College.

C. It is the responsibility of the potential Bidders to ensure the College receives and responds to all submitted questions and to check the College’s website for all pertinent documents relating to the procurement.

D. Items affecting the scope of work or conditions of the Contract shall be subject to the conditions of Amendments per PARAGRAPH 13 - AMENDMENTS AND ADDENDA of this Section.

E. PGCC Point of Contact: Questions must be submitted to the PGCC Office of

Procurement and Contracting in writing via electronic mail with a mandatory carbon copy (Cc) sent to the e-mail address as listed on Page 1 and 6. No questions or requests for additional information, clarification or any other communication shall be directed to any other individual.

F. Format for Questions: Questions must be submitted as an “ATTACHMENT” to the electronic email and in Microsoft Word format (.doc,.docx) and include the IFB number and title, and the related Section number and title included in the IFB. The subject line in the electronic mail must be read as follows: QUESTIONS FOR IFB

NO. 027-003.

G. No oral communication shall be accepted. PGCC shall not be bound by any oral communications, or written interpretations or clarifications that are not set forth in an addendum.

H. Any interpretation of a question made by PGCC shall be responded to and distributed in the form of an addendum to the IFB and shall be available to all interested Bidders through PGCC’s website, but without identification of the inquirer.

I. Inquiries shall receive written confirmation. Submitted inquiries not confirmed by the

College may not have been received. It is the sole responsibility of potential Bidders to ensure inquiries/questions are received for response.

J. Potential Bidders are advised that the College reserves the right to use its best judgment in choosing to respond or not to respond to any questions received before or after the stated cut-off date for questions.

4. SAMPLES

A. Hard copy and digital samples of previous PGCC schedules are available to be requested by contacting:

Sandra Campbell Office of Procurement and Contracting Prince George’s Community College Kent Hall, Room 264 301 Largo Road Largo, MD 20774-2199 Primary Email: purchasing@pgcc.edu Cc: scampbel2587@pgcc.edu

5. ACCEPTANCE OF TERMS AND CONDITIONS

By submitting a Bid, a Bidder shall be deemed to have accepted the terms, conditions, and requirements set forth in this IFB. The IFB including all addenda in total shall be incorporated into the Contract by reference.

6. TERM OF CONTRACT AND BASIS OF AWARD

A. It is intended that one (1) awarded firm shall result from this Solicitation. Any Contract arising from this IFB shall commence on the date the Contract is executed on behalf of PGCC, or such other date as PGCC and the Contractor shall agree.

B. The Contract shall have a base term of one (1) year. PGCC retains the unilateral right, at its sole discretion, to renew this Contract for up to two (2) additional one-year option terms.

C. The Contract shall be awarded to the responsive and responsible Bidder with the lowest price.

mailto:scampbel2587@pgcc.edu

8. LATE BIDS

Any Bid, request for withdrawal, or modification of a Bid that is not received at the designated location, time and date set forth herein shall be deemed late and therefore not be considered. Delivery of the Bid to the specified location by the prescribed time and date is the sole responsibility of the Contractor. Exceptions may be authorized, at the sole discretion of the Procurement Officer, when the reason for the late Bid, late request for withdrawal or late modification of a Bid is due to the action or inaction of the College. A record of the late Bid, request for withdrawal, or modification of the Bid, shall be made in the appropriate procurement file.

9. MODIFICATIONS AND WITHDRAWAL OF BIDS

A. Withdrawal of, or modifications to, Bids are effective only if written notice thereof is filed to the receiving office prior to the time Bids are due. A notice of withdrawal or modification to a Bid must be signed and dated by an officer with the authority to commit the company.

B. Withdrawal or modifications shall not be accepted after the time bids are due.

10. RIGHT TO REJECT BIDS AND WAIVE INFORMALITIES

A. The College reserves the right to cancel this IFB at any time before the date set for the receipt of bids.

B. The College reserves the right to reject either all bids after the opening of the Bids, but before award, or any Bid, in whole or part, when it is in the best interest of the College.

For the same reason, the College reserves the right to waive any minor irregularity in a Bid.

C. Bids which fail to meet the Solicitation requirements, or which are incomplete, conditional or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, or in which errors occur, or which contain abnormally high or abnormally low prices, for any class or item of work, may be rejected as invalid at PGCC’s discretion.

11. IRREVOCABILITY OF BIDS

Bids shall be valid for a minimum of one hundred twenty (120) days following the closing date of this IFB. If an award is not made during that period, the Bid shall automatically extend for another one hundred twenty (120) days, unless the Bidder gives specific written notice to the Procurement Officer at least fifteen (15) days before the expiration of the then current one hundred twenty (120) day period.

12. LICENSES AND QUALIFICATION

A. Bidders must be authorized and licensed to transact business in the State of Maryland.

B. The College reserves the right to require a Bidder to demonstrate that they have the skills, equipment and other resources to satisfactorily perform work of the nature and magnitude necessary to complete the project within the proposed Contract schedule.

13. AMENDMENTS AND ADDENDA

Oral explanations or instructions shall not be binding; only written Amendments shall be binding. Amendments/Addenda shall be posted on the College’s website (https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/request-for-bids/).

Bidders shall acknowledge the receipt of the Addendum/Addenda in the space provided on

ATTACHMENT C1 – ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA.

14. ECONOMY OF PREPARATION

Bids shall be prepared simple and economically, providing a straightforward, concise description of the Bidder's offer to meet the requirements of this IFB.

15. CONFIDENTIAL / PROPRIETARY INFORMATION

Bidders must give specific attention to the identification of those portions of the Bid which is deemed to be confidential, proprietary information or trade secrets, and provide justification of why such materials, upon request, shall not be disclosed by the College under the Maryland Public Information Act, General Provisions Article, Title 4 of the Annotated Code of Maryland. Bids will not be publicly opened. Bidders must clearly indicate each and every section that is deemed to be confidential, proprietary or a trade secret. It is NOT sufficient to preface the entire Bid with a proprietary statement.

https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/request-for-bids/ https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/request-for-bids/

16. FINANCIAL DISCLOSURE BY PERSONS DOING STATE BUSINESS

Bidders providing materials, equipment, supplies or services to the College must comply with Section 14-103.1 of the Election Law Article of the Annotated Code of Maryland which requires that every business which enters into contracts, leases or other agreements with the College involving cumulative consideration of at least $200,000 shall, within 15 days of the award of a contract, lease, or other agreement, file with the Maryland State Board of Elections a list containing the names and addressed of its resident agent, each of its officers, and any individual who has beneficial ownership of the contracting business.

17. ARREARAGES

A. Section 7-222 of the State Finance and Procurement Article of the Maryland Annotated Code, provides that the Comptroller may not, except under the conditions specified therein, issue a warrant for payment to a person or entity if the person or entity owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State.

B. By submitting a response to this Solicitation, the Bidder represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so during the term of the Contract. Should the Bidder have an arrearage in excess of $50 at any time during the Contract, applications for payment submitted by a Contractor, even if approved for payment by the College, may not be processed by the Comptroller.

18. BID AFFIDAVITS

A. ATTACHMENT C2 – BID/PROPOSAL AFFIDAVIT must be executed by each responding Bidder and submitted with the Bidder's Bid.

B. ATTACHMENT C3 – CONFLICT OF INTEREST INFORMATION must be executed by each responding Bidder and submitted with the Bidder's Bid.

19. MULTIPLE/ALTERNATE BIDS

A. Bidders may not submit more than one (1) Bid nor may Bidders submit an alternate to this IFB.

B. The receipt of more than one (1) Bid from the same Bidder, whether or not the same or different names appear on the signature page, shall result in none of the Bidder’s Bids being considered.

C. Reasonable proof for believing that any Bidder has an interest in more than one (1)

Bid for the work contemplated shall cause the rejection of all Bids made by the Bidder directly or indirectly.

D. Any or all Bids shall be rejected if there is reason to believe that collusion exists among the Bidders.

20. JOINT VENTURE BIDDERS

A. If the Bidder is a joint venture firm, the Bidder shall provide all identification information for all parties and all requirements for all parties (i.e., licenses, insurance, etc.) as requested.

B. As part of the Bid submission, the Bidder shall identify the responsibilities of each joint venture party with respect to the scope of services/work inclusive of the requirements for each entity based on such services as described in this IFB document. All joint venture parties shall be held responsible for the Contract obligations separately and severally.

21. INCURRED EXPENSES

The College shall not be responsible for any costs incurred by any Bidder in preparation and submittal of a Bid.

22. DISCUSSIONS

This Solicitation is a request for Invitation for Bids under the College’s Procurement Policies and Procedures. The College may elect to engage in discussions with one (1) or more Bidders on issues involving price or technical factors at any time prior to selection of the prospective awardee for any given project.

23. COMMERCIAL NONDISCRIMINATION CLAUSE

A. As a condition of entering into this Agreement, the Contractor represents and warrants that it shall comply with the State’s Commercial Nondiscrimination Policy, as described under State Finance and Procurement Article, Title 19, Annotated Code of Maryland. As part of this compliance, the Contractor may not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, sexual orientation, or disability or other unlawful forms of discrimination in this Solicitation, selection, hiring, or commercial treatment of Subcontractors, vendors, suppliers, or commercial customers, nor shall the Contractor retaliate against any person for reporting instances of such discrimination.

B. The Contractor shall provide equal opportunity for Subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that this clause does not prohibit or limit lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace.

C. The Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification of the Contractor from Participating in State Contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

24. PRE-AWARD SURVEY

A. After the due date and prior to Contract award, the College shall have reviewed and evaluated all data submitted by the Bidder.

B. The College reserves the right to perform or have performed a financial review of the successful Bidder’s resources, and to require the submission of a statement of work in progress by the Bidder.

C. The College may make such reasonable investigations as deemed proper and necessary to determine the Bidder’s responsibility and ability to perform the Contract.

D. The Bidder shall furnish the College with such information and data for this purpose, as may be requested.

E. PGCC reserves the right to inspect the Bidder’s physical firm prior to award to satisfy questions regarding the Bidder’s capabilities.

SECTION IV

BID REQUIREMENTS

1. GENERAL REQUIREMENTS

A. The requirements included in this Section are purposely established to facilitate an objective, timely and efficient evaluation by PGCC. The Bidder is advised to ensure that their Bid is in compliance with all such requirements.

B. Bids shall include all of the requirements requested in this IFB. Failure to include all the information requested may adversely affect the evaluation and may be grounds to eliminate the Bid from consideration.

C. The Bidder’s submission of a Bid represents the firm shall comply with all the requirements specified in this IFB.

D. Bidders must submit the required information identified in this Section as a complete Bid package. Information in addition to that requested in this Section shall not be considered in evaluating the Bid and shall not be approved.

E. Bidders must paginate the Bid and provide cover sheet to identify the tabs to separate the sections/responses to each of the technical criteria.

2. SUBMISSION OF BIDS

A. Bidders shall submit Bids to the Issuing Office in accordance with the Solicitation Schedule on Page 6.

B. Bids shall be submitted electronically by the due date and time noted in the IFB. The subject line in the electronic mail must be read as follows: BID SUBMISSION IFB

NO. 027-003.

C. Bids shall be attached to the e-mail in portable document format (.pdf). Bidders shall SUBMIT ONE PDF titled “FIRM NAME” and IFB No. 027-003.

D. Bidders shall receive an email confirmation of receipt. Confirmation of receipt does not constitute as acceptance of any submissions. Bidders who do not receive email confirmation must contact the Issuing Office to ensure submissions were received for consideration.

E. Hyperlinks to software products sent to PGCC’s Issuing Office that indicate the Bid is posted by the Bidder on an electronic site may be rejected or considered non-responsive for the following reasons:

1. if contract terms and conditions (i.e., a Click-Through Agreement) are required to be accepted by PGCC in order to download the Bid.

2. the Bid is not easily accessible; or

3. can be modified after submission.

F. By providing the Bid to PGCC electronically, the Bidder grants the College the unlimited right to generate additional electronic and/or paper copies for distribution solely for the purpose of evaluation and review.

G. Bids shall be submitted electronically by the due date and time specified in the

Solicitation Schedule to the Issuing Office noted in this IFB. Bidders shall receive an email confirmation of receipt. Confirmation of receipt does not constitute as acceptance of an submissions. Bidders who do not receive email confirmation must contact the Issuing Office to ensure submissions were received for consideration.

H. The College may deem a submission non-responsive if received after the due date and time. The date time the email is received by the Procurement Officer shall be the official date and time of submission to Procurement, not the date and time the Bidder “sent”. It is essential submissions are emailed well before the deadline to ensure receipt before or by the designated time.

I. Bids shall not be opened publicly. The identity of Bidders shall not be disclosed prior to the Contract Award.

J. The Bid, either individually or collectively, is considered by PGCC to be an Offer.

3. INITIAL BID CRITERIA:

A. Clear, concise, yet detailed responses to the Bid criteria below are to be provided in the Bid. In addition, the Bid/Proposal Affidavit and Acknowledgement of Receipt of Addenda (if applicable) must be included.

B. The information below must be furnished in the Bid per this Solicitation.

Failure to include any of the items listed below may disqualify the firm’s response. Bidders are required to compile the Bids in the same order as specified below. It is the Bidder’s responsibility to tailor its response to demonstrate its qualifications to perform the scope of work specifically for PGCC.

4. BID SUBMITTAL ELEMENTS

A. The Bid must include the respective numbered and titled TABS and include all written documentation outlined below:

TAB 1 Title Page: Furnish the name and address of the firm, local address, if any; name, title, address, email address, and telephone number of the contact person and the company officer responsible for ascertaining the correctness of the Bid.

TAB 2 Table of Contents: Furnish a table of contents to delineate all the

TABS of the Bid package.

TAB 3 Transmittal Letter: Submit a two-page transmittal letter on the business stationary, dated and signed by a company officer authorized to bind the firm(s) or entity in a Contract with the College. The letter must be signed by an individual authorized to bind the firm to all statements, including services and financial statements contained in the Bid. In addition, if a joint venture, the letter shall identify the responsibilities of each joint venture party with respect to the scope of services/work. The letter must indicate the official’s title or authority. Failure to manually sign the letter may disqualify the Bid.

The following information must be provided in the transmittal letter:

A. Executive Summary: Summarize in a clear and concise manner the content of the Bid;

B. Understanding of the Scope of Work: Summarize in a brief and concise manner, the Bidder's understanding of the Scope of Work and make a positive commitment to provide the services during the Contract term;

C. Company Classification: Identify the type of business, including the size; and

D. Description of the Company: Identify other structures in the case of a partnership or joint venture, and relevance of services to this IFB.

TAB 4 Company Information: Provide a brief history of the company to include the following:

A. Name of Contact: Provide the appropriate contact name, title, phone number and extension number, and email address for PGCC’s use during the procurement process.

B. Years of Operation: Provide the number of years providing printing services with emphasis on the required functions specified in the Scope of Work herein this Solicitation.

1. Include a summary of experience in higher education.

C. Geographic Locations: Provide address and phone number of the Corporate Headquarters and Regional or Area Office responsible for servicing this account.

D. Organization Structure: Provide an organizational chart that illustrates the current lines of communication and responsibility between management and regional/corporate leadership illustrating the following:

1. Brief professional profiles of key personnel;

2. Current staffing capacity and resources, if applicable;

3. Brief professional profiles of corporate officers.

TAB 5 Staffing Plan: Provide the following contact information for the supervisor of the project.

1. Name

2. Title

3. Email address

4. Telephone number

TAB 6 Technical Approach and Capabilities: Provide a clear and concise summary (not to exceed two (2) pages) of the proposed approach to properly perform the work outlined in the Scope of Work set forth in this Solicitation. The summary must fully describe the means, methods and expertise to perform the requirements outlined in the Scope of Work and shall include the following details:

1. Methods and procedures proposed for quality assurance/control of the services and deliverables;

2. Establish possession of all software and equipment necessary to process graphic design files received from the College: i.e. Adobe Creative Suite 6 or higher.

TAB 7 Sample: Provide at least one (1) image sample of previous printing work.

TAB 8 Terminations: Provide a list of any comparable printing and distribution contracts, that Bidder’s company has lost or that were terminated for any reason within the past 24 months. If there are no such contracts, indicate “None". For each account terminated, include the following details:

1. Reason for termination;

2. Name of the operation, location, including address and phone number;

3. Contact person name and title; and

4. Service start date and end date.

TAB 9 Past and Present Experience (References): Demonstrate a minimum of five (5) years of relevant experience providing printing and distribution services, with emphasis on the required functions specified in the Scope of Work herein this Solicitation.

Bidders must complete ATTACHMENT C4 – Past and Present Experience (References).

TAB 10 Subcontractors: Identify any Subcontractors and the type of work anticipated to be performed on the Contract. For MBE participation, Bidders must complete ATTACHMENT E1 - MBE UTILIZATION AFFIDAVIT. During Contract performance, ALL Subcontractors shall be approved in advance by PGCC. The Bidder shall ensure lower-tier Subcontractors in support of this Solicitation are in compliance with the certifications included herein, including the insurance coverage described in this Solicitation and all requirements to Federal and State procurement regulations referenced herein.

TAB 11 Certificate of Insurance: Provide a copy of a Certificate of

Insurance verifying the firm's coverage. See insurance requirements in ATTACHMENT B – SOLICITATION TERMS AND

CONDITIONS, PARAGRAPH 17.

TAB 12 Business License: Provide a copy of the Bidder’s current licensing, as specified in SECTION III – PARAGRAPH 12. LICENSES

AND QUALIFICATION.

TAB 13 Signing of Bid Forms: A Bid, if submitted by an individual, shall be signed by the individual. If submitted by a partnership, a Bid shall be signed by such member(s) of the partnership with authority to bind the partnership. If submitted by a corporation, a Bid shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary; if not signed by an officer, there must be attached a copy of a board resolution or that portion of the by-laws, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation. The following forms in ATTACHMENT C - BID FORMS must be completed.

1. C1 - Acknowledgement of Receipt of Addenda

2. C2 - Bid/Proposal Affidavit

3. C3 - Conflict of Interest Information

4. C4 - Past and Present Experience (References)

5. C5 - Pricing Sheet

TAB 14 Pricing: Provide the pricing inclusive of all services, equipment and supplies needed to perform the services as described in this Solicitation. Bidders must complete ATTACHMENT C5 – PRICING SHEET and ATTACHMENT E4 - MBE

SUBCONTRACTOR PROJECT PARTICIPATION

STATEMENT.

5. BIDDER’S RESPONSIBILITY FOR ERRORS OR OMISSIONS IN

DOCUMENTS

A. Each Bidder is responsible for having determined the accuracy and/or completeness of the Solicitation documents, including electronic documents, upon which it relied on in making its Bid and has an affirmative obligation to notify the PGCC Procurement Officer immediately upon discovery of an apparent inaccuracy or error in or omission from the Solicitation documents.

B. If the successful Bidder is aware of such an error or omission and has not notified PGCC Procurement Officer, the Bidder must perform any work described in such incomplete or missing documents at no additional cost to PGCC.

6. MODIFICATION OF BID

Bidders may modify their Bids by e-mail communication at any time prior to the due date and time, provided that the Issuing Office is satisfied that a written confirmation of the modification signed by the Bidder was mailed prior to the Bid due date and time. Bids may not be modified, supplemented, cured, or changed in any way after the due date and time, unless specifically requested by the College.

SECTION V

BID PROCESS

1. ADMINISTRATIVE REVIEW

A. An administrative review shall be conducted to determine qualifying bids. Bids shall be reviewed for compliance with the mandatory requirements of this IFB (i.e., susceptibility of award). Failure to comply with any mandatory requirements shall normally disqualify a Bid. The College reserves the right to waive a mandatory requirement when it is in its best interest to do so.

B. Bidders responding to this Solicitation must meet all requirements contained herein. If a Bidder does not meet all Bid submission requirements, the College may classify the Bid as unresponsive/unacceptable. Should a Bid be found unacceptable or if a Bidder is deemed not responsible, the Bid shall not be considered further.