ATTACHMENT A- Scope of Work.pdf
PDF 200 KB Posted
- Solicitation number
- BPM058994
- Issued by
- Maryland
About this file
This Scope of Work attachment outlines printing and distribution services for Prince George's Community College (PGCC) in Maryland. The College seeks a qualified contractor to print and distribute three issues of noncredit class schedules (Summer 2027, Fall 2027, and Spring 2028) in booklet format. Each issue requires printing 370,000 total copies with options to adjust quantities in increments of 1,000 copies. The booklets will measure 8.25" x 10.75" with an estimated 64 pages plus cover, printed on 35# newsprint with full-color covers and black plus one PMS color for text pages, bound with paste glue on spine. Approximately 366,000 copies of each issue will be mailed through the Upper Marlboro, Maryland Post Office to the Southern Maryland Sectional Facility in Capitol Heights, Maryland, with the remaining 4,000 copies delivered to the College campus. Project timelines include file delivery to the printer during the weeks of February 15, 2027 (Summer), March 5, 2027 (Fall), and October 1, 2027 (Spring), with corresponding delivery deadlines to the College and Post Office approximately six to seven weeks following file submission.
The contractor must comply with strict delivery requirements and quality standards as determined by the Office of Communications and Marketing, with financial responsibility for any unacceptable work. A late delivery penalty of $250.00 per calendar day applies to any delays in delivery to the Post Office or College. The contractor shall provide color proofs calibrated to press specifications and may be subject to College observation during press runs. Electronic file transfer will occur via PDF format through FTP login or cloud-based servers such as Dropbox. All materials prepared by the contractor, including discs and plates, become the property of PGCC and cannot be shared with third parties without written consent. The contractor must package deliveries to the College in bundles of fifty, boxed on wooden skids (not pallets), weather-proofed with shrinkwrap, and bound with steel bands. All excess class schedules must be returned to the College within one week after distribution completion. The contractor must complete a USPO 3602 form for each mailing and follow all applicable postal rate regulations, including SCF Discount Rate requirements.
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Text version
IFB No.027-003 Printing and Distribution of Class Schedules
ATTACHMENT A
SCOPE OF WORK
PRINTING AND DISTRIBUTION OF CLASS SCHEDULES
1. PURPOSE
A. Prince George’s Community College (PGCC) seeks a Contractor to print and distribute the Summer, Fall, and Spring issues of class schedules. The total number of class schedules needed for off-campus production shall be three (3).
B. The College uses the schedules to inform PGCC students, employees, and the wider Prince George’s County community, of the number of classes, courses, programs, and services offered each semester.
Therefore, it is crucial that the Contractor adhere to the set timeline.
C. The final products must meet industry standards for quality, as determined by the Office of Communications and Marketing (OCM).
If the work is unacceptable, the Contractor shall be held financially responsible
2. GENERAL REQUIREMENTS
A. The Contractor shall print three (3) issues of noncredit class schedules.
Print specifications and quantities are listed below in SECTION 3.
SPECIFICATIONS. Electronic files of the publication shall be provided to the Contractor. This file shall be provided to the printer and PGCC from the layout vendor.
B. The Contractor shall use electronic files such as an Adobe Acrobat 10 Pro (or higher) PDF file (according to PDF presets provided by the printer) via e-mail. T h e Contractor shall provide FTP (File to Print) login information for uploading files or other electronic transfer vehicles (Dropbox or another online/cloud server).
C. All discs, plates, photos, etc., prepared by the Contractor and form a part of its services are the property of PGCC. The information must not be available to any third parties without the express written consent of Prince George’s Community College.
Class Schedules
D. Contractor shall provide a color proof of cover, color-calibrated to press specifications. The College reserves the right to be present at the time of the press run to approve samples.
3. SPECIFICATIONS
1. Product Type: Booklets
2. Page Count:
Estimated 64 plus Cover, with an option for reduction or additional pages in increments of 4 pages.
3. Text Stock: 35# Newsprint hi bright
4. Cover Stock: Self-cover (no glossy cover)
5. Ink: Cover is full color and text pages are black + 1PMS color
6. Binding: Paste glue on spine on press -- NOT Saddle stitch
7. Finished Size: 8.25” x 10.75”
8. Image Area:
7.25” x 9.75”
9. Bleeds:
Available on all pages
10. Quantity: Printing 370,000 total copies with an option to reduce or increase copies in increments of 1,000 copies. The College reserves the right to adjust quantities as deemed necessary.
Class Schedules
11. PROJECT TIMELINES
SPRING 2028
File delivery to printer: Week of October 1, 2027 Delivery to College and Post Office:
Week of November 2, 2027
*Future semester schedules are subject to change but will structurally conform to prior academic calendars*
12. DELIVERY
A. The quantity of each issue of class schedules to be mailed is approximately 366,000, with the remaining 4,000 to be delivered to the campus.
B. For this option, the schedules must be delivered through Upper Marlboro, Maryland Post Office to Southern Maryland Sectional Facility in Capitol Heights, MD. The Contractor must follow all postal rate regulations required for mailing SCF Discount Rate (Saturation, Non-profit) or postal rate considered most cost-efficient to the College (with approval of the College) in case of subsequent rate changes.
C. The Contractor shall provide a USPO 3602 form for each mailing, referencing the College Purchase Order number and the schedule title to the Office of Procurement and Contracting
D. The Contractor shall be assessed a penalty of $250.00 per day for each calendar day that delivery to the Post Office, sectional center facility, or to the College, as specified is late. Calendar days include legal holidays.
SUMMER 2027
File delivery to printer: Week of February 15, 2027
Delivery to College and Post Office:
Week of March 22, 2027
FALL 2027
File delivery to printer: Week of March 5,2027 Delivery to College and Post Office:
Week of April 5,2027
Class Schedules
E. If incorrect quantities are delivered to the College warehouse or the Post Office, the Contractor shall pick up and deliver schedules to either location at no additional cost to the College.
13. PACKAGING
A. Schedules delivered to the College warehouse shall be tied in bundles of fifty (50), packed into boxes, on wooden skids (not pallets), weather-proofed (shrink wrapped), and bound with steel bands.
B. Publications delivered to the College must be boxed or banded and not palletized.
C. All excess class schedules are the property of Prince George's Community College and must be returned to the College within one
(1) week after the completion of distribution.
| 1. PURPOSE |
| 2. GENERAL REQUIREMENTS |
| A. The Contractor shall print three (3) issues of noncredit class schedules. Print specifications and quantities are listed below in SECTION 3. SPECIFICATIONS. Electronic files of the publication shall be provided to the Contractor. This file shall be... |
| B. The Contractor shall use electronic files such as an Adobe Acrobat 10 Pro (or higher) PDF file (according to PDF presets provided by the printer) via e-mail. The Contractor shall provide FTP (File to Print) login information for uploading files or ... |
| C. All discs, plates, photos, etc., prepared by the Contractor and form a part of its services are the property of PGCC. The information must not be available to any third parties without the express written consent of Prince George’s Community College. |
| D. Contractor shall provide a color proof of cover, color-calibrated to press specifications. The College reserves the right to be present at the time of the press run to approve samples. |
| 3. SPECIFICATIONS |
| 11. PROJECT TIMELINES |
| 12. DELIVERY |
| 13. PACKAGING |
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