26HS0006 - *SB Only* Fire Protection System Services (Sprinklers & Hydrants)

The California Department of Veterans Affairs is soliciting fire protection system services for the California Central Coast Veterans Cemetery located in Seaside, California through solicitation 26HS0006. The procurement encompasses comprehensive inspection, testing, maintenance, repair, and certification services for both fire sprinkler systems and fire hydrant flow systems at the cemetery facility. Key deliverables include a mandatory five-year inspection, testing, maintenance, and certification of both systems within one month of contract award, followed by annual inspection and testing services in subsequent years; a complete survey of existing equipment and detailed equipment lists with location maps by the end of the second month; response to consultation and repair requests within 48 hours and emergency repair requests within two hours of notification; and monthly invoicing with all required documentation. All work must comply with California Building Code 2019, California Fire Code Chapter 9, and NFPA standards 13, 25, and 291, and must be performed by qualified service technicians with a minimum of two years' experience and a current California C-16 contractors license. Services must be performed during standard business hours (8:00 a.m. to 5:00 p.m., Monday through Friday) unless prior written approval is obtained for overtime or holiday work. The mandatory walkthrough is scheduled for February 4, 2026, at 2:00 PM, with confirmation of attendance required by February 3, 2026, at 5:00 PM; written questions must be submitted by February 6, 2026, at 2:00 PM with responses posted by February 10, 2026, at 5:00 PM; and quote submissions are due February 13, 2026, at 5:00 PM via email to eric.dahmen@calvet.ca.gov. The contract term runs from July 1, 2026, through June 30, 2029, with award made to the lowest responsive responsible quote.

This solicitation is restricted exclusively to certified Small Business and Micro Business firms only, representing a formal set-aside that prioritizes disadvantaged business enterprises; in the event of a tie between a certified small business and a certified disabled veteran-owned small business, the award shall be given to the disabled veteran-owned small business. The procurement includes mandatory Disabled Veteran Business Enterprise (DVBE) participation requirements with a minimum participation goal of 3 percent unless waived, with DVBE incentive amounts ranging from 3 percent to 5 percent applicable to responsive bids that meet or exceed specified participation thresholds. Contractors must maintain Commercial General Liability insurance with combined single limits of at least $1,000,000 per occurrence and Workers' Compensation coverage, with the State of California named as an additional insured and requiring 30 days' written notice of cancellation. Prevailing wage rates apply in accordance with California Labor Code Section 1770, with certified payroll reporting required prior to payment authorization. The rate sheet includes line items for five-year sprinkler inspection and testing, annual sprinkler inspection and testing, five-year fire hydrant flow system inspection and testing, annual hydrant inspection and testing, hourly rates for consultation and repairs during regular and non-business hours, emergency service hourly rates, and a $5,000 parts allowance for the contract term with parts reimbursement at actual cost plus 10 percent markup; the contractor provides a 90-day guarantee on all services and parts, and all parts replaced remain property of the cemetery.