26004897R ATM RFP

The City of Midland, Texas is requesting proposals for automated teller machine (ATM) concessionaire services at Midland International Air & Space Port with proposals due October 7, 2026 at 2:00 p.m.; this is a re-bid. Questions close September 30, 2026.

The scope requires a qualified vendor to provide, install, operate, maintain, and support a minimum of two commercial-grade, ADA-compliant ATMs capable of accepting major debit and credit card transactions. The contractor must maintain 24-hour service interruption response, provide monthly activity and revenue reports, and comply with airport security, safety, and operational requirements. Vendors must demonstrate five years of prior ATM concession experience at airports, transportation facilities, or other public venues and provide audited financial statements for the preceding two years.

Compensation structure is vendor-proposed and may include revenue-sharing arrangements, commission percentages, minimum annual guarantees, fixed fees, or other methodologies. The incumbent contractor, Community National Bank, currently pays a flat monthly rent of $1,000 with a $3.00 per-transaction surcharge; historical transaction volume was 5,498 transactions in 2024 across two locations.

The initial contract term is five years with renewal options for up to seven additional one-year intervals at the City's option. Evaluation criteria are Company Experience and Qualifications (25 points), Operational and Maintenance Plan (20 points), Revenue Proposal and Financial Benefit to the City (30 points), Financial Stability (10 points), References (10 points), and Compliance with RFP Requirements and Proposal Completeness (5 points). Required insurance includes Commercial General Liability at $1,000,000 per occurrence, Business Automobile Liability at $250,000 combined single limit, Workers' Compensation at statutory limits, and Employers' Liability at $500,000 per occurrence. Proposals must be submitted as one original, two hard copies, and one soft copy (PDF or Word) to the City Secretary. Vendor interviews and product demonstrations are planned following proposal receipt; award date is to be determined. Texas Conflict of Interest Questionnaire Form CIQ must be completed and filed with the records administrator no later than the seventh business day after the vendor becomes aware of disclosure-triggering facts.