Master Lift Station Motor Control Center

Bay County Board of County Commissioners in Florida is issuing Invitation to Bid (ITB) 26-32 for comprehensive interior renovation of the Utility Services Administrative Building located at 3410 Transmitter Road, Panama City, Florida 32404. This procurement seeks qualified general and building contractors to provide all necessary labor, supervision, equipment, and supplies to complete approximately 3,983 square feet of interior office space renovation work. The scope includes removal of a conference room wall, construction of six new offices, creation of a new reception area with UL 752 Level 1 security features and Kevlar panels, reconfiguration of kitchen and break room spaces with new appliances and countertops, restroom upgrades with new tile and epoxy flooring, installation of new acoustical ceiling tiles and LED lighting with brightness controls, carpet tile and LVT flooring installation throughout applicable areas, electrical service extensions to two modular units, and fiber optic conduit installation. All work must comply with VBA Design drawings dated November 11, 2025, VBA Addendum 1, and current Florida building codes. Eligible contractors must hold a valid Florida license as a Building Contractor or General Contractor, with all subcontractors appropriately licensed in their respective trades; bids lacking proof of proper Florida contractor licensure will be deemed nonresponsive. A mandatory pre-bid meeting is scheduled for 11:00 AM CDT on Tuesday, April 14, 2026, with attendance required for bid eligibility. Electronic or sealed paper bid submissions are due by 2:30 PM CDT on Tuesday, May 5, 2026, with public opening immediately following the deadline and no late submissions accepted. Written questions must be submitted by 5:00 PM on Friday, April 24, 2026. The contract will be awarded to the lowest responsive, responsible bidder on a lump sum fixed-price basis, with award recommendation scheduled for the Board of County Commissioners meeting on Tuesday, May 19, 2026. The successful contractor must complete all work within 120 calendar days from the Notice to Proceed, with liquidated damages assessed at $250.00 per calendar day for failure to meet the completion deadline.

This procurement contains no set-aside designations or restrictions based on disadvantaged enterprise status, and no incumbent contractors or current service providers are identified in the solicitation documents. Bay County has not identified specific restrictions on organizational types eligible to respond, and the solicitation is open to all qualified contractors meeting licensure and insurance requirements. Standard insurance requirements include $1,000,000 general liability coverage, $1,000,000 business auto liability coverage, and workers' compensation insurance; additional coverage for excess or umbrella liability and builders risk is also required. A Public Construction Bond per Florida Statute Section 255.05 is mandated due to the project cost exceeding $200,000, and a 5% bid bond is required with each submission. The total project budget is $563,972.28, comprised of an approved FY26 budget of $500,000 plus a pending carry-forward request of $200,000 from FY25, with $86,972 already encumbered for design services ($23,000) and temporary office placement ($63,972). The project is funded entirely through Bay County general funds (Account 0524-5304605) with no federal grant funding involved. The successful contractor will be required to provide a one-year workmanship warranty commencing at final payment and is responsible for all permitting, inspections, on-site supervision, OSHA-compliant safety procedures, and site cleanup and debris disposal.