Dept_Update_3.26.2026.pdf
PDF 409 KB Posted
- Attached to
- Master Lift Station Motor Control Center
- Solicitation number
- 26-32
- Issued by
- Bay County, Florida
About this file
This email chain constitutes an internal departmental update regarding Invitation to Bid (ITB) 26-XX for the Utilities Administration Building Renovation project in Bay County, Florida. The project scope underwent revisions between March 13, 2026 and March 26, 2026, with the primary change being the removal of the IT closet and adjacent office remodeling work from the scope of work. Stefanie Eastland, Small Projects Coordinator for the Facilities Maintenance Division, initiated the solicitation on March 13, 2026 by providing the Purchasing Department with the ITB Statement of Work, VBA drawings including Addendum 1, and a Request for Solicitation. Following an internal meeting, Eastland notified Ken Longstreet, Grant Procurement Administrator, on March 26, 2026 that the IT closet enlargement would remain as-is rather than being remodeled, requiring a formal addendum to be issued to potential bidders. The email also references the placement of temporary modular units at the facility and indicates that one line was added to the scope, though the specific addition is not detailed in the correspondence.
The project location is identified as the Bay County Utility Services Administrative Building at 3410 Transmitter Road, Panama City, Florida 32404. The procurement seeks sealed or electronic submissions from qualified vendors to provide all necessary labor, supervision, equipment, and supplies for the interior office space renovation. Submissions were to be received by 2:30 p.m. on Tuesday, May 5, 2026, with public opening immediately following the deadline. The email distribution to Michael A. Miller, Ken Longstreet, and the Purchasing Department indicates multi-departmental coordination, with Facilities Maintenance Division providing project specifications and the Purchasing Department managing the formal solicitation process and addendum issuance.
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Text version
Ken Longstreet
From: Stefanie Eastland
Sent: Thursday, March 26, 2026 3:21 PM
To: Ken Longstreet
Cc: Michael A. Miller
Subject: RE: ITB 26-XX for Utilities Administration Building Renovation
Attachments: ITB 26-XX Statement of Work - Utilities Administrative Building Renovation.docx;
Placement of temporary modular units.pdf
Hi Ken, Okay, so we are not going to be remodeling the IT closet and the adjacent office after all, so they will remain as they are. I removed this line from the scope.
Also, I added one line to the scope.
Line added to Scope
Attached is the Scope and I also attached a visual of where the modular units will be placed for reference to where the 1” conduit runs.
IT closet and adjacent office are remaining as existing rather than being remodeled.
Thank you, Stefanie
From: Ken Longstreet <klongstreet@baycountyfl.gov> Sent: Wednesday, March 18, 2026 3:24 PM To: Stefanie Eastland <seastland@baycountyfl.gov> Cc: Michael A. Miller <mmiller@baycountyfl.gov> Subject: RE: ITB 26-XX for Utilities Administration Building Renovation
Ok, no problem. Thank you for the heads up.
From: Stefanie Eastland <seastland@baycountyfl.gov> Sent: Wednesday, March 18, 2026 3:21 PM To: Ken Longstreet <klongstreet@baycountyfl.gov> Cc: Michael A. Miller <mmiller@baycountyfl.gov> Subject: RE: ITB 26-XX for Utilities Administration Building Renovation
Hi Ken, I wanted to give you a heads up, we may be leaving the “enlargement of the IT closet as is” (removing from the scope), see red outlined area below. Am having a meeting next Thursday and will follow-up with you afterwards. If we leave this portion out of the scope, we will need to have Purchasing add an Addendum to this project. Thanks.
Thanks, Stefanie
From: Ken Longstreet <klongstreet@baycountyfl.gov> Sent: Friday, March 13, 2026 1:21 PM To: Stefanie Eastland <seastland@baycountyfl.gov>; Purchasing Department <PurchasingDepartment@baycountyfl.gov> Cc: Michael A. Miller <mmiller@baycountyfl.gov> Subject: RE: ITB 26-XX for Utilities Administration Building Renovation
Thank you Stefanie, I will get right it.
Ken Longstreet Grant Procurement Administrator Purchasing Department 840 West 11th Street Panama City, FL 32401 Phone: 850-248-8268 Email: klongstreet@baycountyfl.gov
From: Stefanie Eastland <seastland@baycountyfl.gov> Sent: Friday, March 13, 2026 9:32 AM To: Purchasing Department <PurchasingDepartment@baycountyfl.gov> Cc: Michael A. Miller <mmiller@baycountyfl.gov> Subject: ITB 26-XX for Utilities Administration Building Renovation
Good morning Purchasing Team!
Please find attached the ITB 26-XX Statement of Work, VBA drawings (including Addendum 1), and Request for Solicitation for the Utilities Administration Building Renovation.
Please let me know if you have any questions.
Thank you, Stefanie
Stefanie Eastland Small Projects Coordinator Facilities Maintenance Division 840 West 11th Street Panama City, FL 32401 Phone: 850-248-8124 Cell:850-630-4948 Email: seastland@baycountyfl.gov
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