27-04 FY27 Annual Resurfacing Phase 1 (Local Roads)

Bay County Board of County Commissioners, Florida, is soliciting sealed or electronic bids under ITB 27-04 for FY27 Annual Resurfacing Phase 1 (Local Roads), with a mandatory pre-bid meeting at 10:00 a.m. CST on November 10, 2026 and bids due at 2:00 p.m. CST on December 2, 2026. Attendance at the pre-bid meeting is required, and failure to attend results in automatic disqualification. The Prime Contractor must be qualified under Florida Administrative Code Rule Chapter 14-22 in Flexible Paving, and either the Prime Contractor or a subcontractor must be qualified in Hot Plant-Mixed Bituminous Courses, Drainage, Grading, and Pavement Marking. The solicitation carries no set-aside.

The scope covers approximately 0.925 miles across Plantation Drive, Deerfield Lane, Mills Lane, and Coleridge Road. Work includes milling, graded aggregate base or crushed concrete placement, Superpave asphaltic concrete SP-9.5 and SP-12.5 courses, paved aprons, shoulder work with performance turf, and painted and thermoplastic pavement markings across 27 line items. The contractor must obtain FDEP NPDES, Northwest Florida Water Management District, and Army Corps of Engineers permits before construction begins. Asphalt millings must be hauled to the County yard on Old Majette Tower Road, and vibratory rollers must operate in static mode only. The contractor must furnish a Public Construction Bond under Section 255.05, Florida Statutes, and a bid bond equal to 5 percent of the base bid. Insurance requirements include general liability of $1,000,000 per occurrence and workers' compensation employer's liability of $500,000 per accident, with the County named as additional insured on general liability and auto policies. The contractor must comply with E-Verify.

The County will award to the lowest responsive, responsible bidder submitting a lump sum base bid, with unit prices governing payment for completed work. The contract term is 75 calendar days from Notice to Proceed, with liquidated damages of $1,685 per calendar day for delays. The County pays within 20 days of invoice receipt under the Florida Prompt Payment Act, retains 5 percent retainage, and requires a one-year warranty beginning at final payment. Bids remain valid for 90 days after opening.

Written questions are due at 5:00 p.m. CST on November 23, 2026. The Board is scheduled to consider recommended award on January 5, 2027. Electronic submissions go through OpenGov Procurement.