26-046-LH debris removal service (6/4/26)

Macon-Bibb County Government is issuing an Invitation for Bid (IFB 26-046-LH) for comprehensive emergency debris removal services to support disaster recovery operations. The procurement seeks a qualified contractor to provide complete debris management including emergency road clearance, removal of vegetative and construction/demolition debris from rights-of-way, operation of temporary debris management sites with reduction capabilities (grinding, air curtain incineration, or controlled open burning), hazardous tree and stump removal, detention/retention structure cleaning, household hazardous waste removal, white goods collection, dead animal carcass removal, and abandoned vehicle removal. The contractor must mobilize an Operations Manager within 24 hours and equipment within 48 hours of notice to proceed, and must maintain a 24-hour on-site project manager throughout contract duration. Sealed bids are due by 12:00 noon on Thursday, June 4, 2026, at the Macon-Bibb County Procurement Department, 700 Poplar Street, Suite 308, Macon, Georgia 31201, with public bid opening at 2:00 p.m. the same day. A mandatory pre-bid conference has been rescheduled to Tuesday, May 26, 2026, from 2:30 p.m. to 3:00 p.m. at the Emergency Management Department (with remote Zoom participation available), and the deadline for submitting questions is Friday, May 22, 2026. Award will be based on total bid price as the lowest responsive and responsible bid, with the County reserving the right to award to local businesses within five percent of the lowest bid. All pricing must be submitted as fixed unit prices for specific debris categories and reduction methods, with no cost-plus contracting permitted.

The County encourages participation from Minority-Owned, Women-Owned, and Disadvantaged Business Enterprises (M/W/DBE), and respondents are directed to use M/W/DBE subcontractors where possible, with small and disadvantaged businesses able to contact Charise Stephens at the Small Business Affairs office for assistance. Bidders must comply with all federal regulations including FEMA Public Assistance Program guidelines, Davis-Bacon Act requirements, OSHA standards, and EPA/Georgia Environmental Protection Division regulations, as the work is federally funded through grants subject to 2 CFR 200.324 requirements. A Performance Bond and Payment Bond, each equal to 100 percent of the contract sum, are required at contract execution, along with a bid bond of five percent of the total base bid. Bids remain valid for 90 days after opening and may not be withdrawn. No incumbent vendor or current contractor information has been specified in the solicitation documents. The specific contract award value or budget range has not been disclosed in the available procurement materials; however, pricing is to be submitted on a unit basis across multiple debris categories and removal methods for evaluation.