26-045-LH debris monitoring services (6/4/26)

Macon-Bibb County, Georgia is soliciting sealed bids for comprehensive Debris Monitoring Services (26-045-LH) to provide monitoring and oversight of debris removal operations following disaster events. The contractor shall assist with temporary debris storage and reduction site selection, provide field supervisory oversight, manage vehicle certification, implement an Automated Debris Monitoring System (ADMS), deliver daily operational reporting, and compile documentation for FEMA reimbursement. Key requirements include responding to service requests within 8 hours with onsite response within 48 hours, managing field staff, conducting independent invoice validation, monitoring private property debris removal with proper Right-of-Entry documentation, and maintaining strict controls to prevent duplication of benefits under the Stafford Act. Pricing shall be structured as hourly labor rates for eleven specified positions including Project Manager, Operations Managers, GIS Analyst, Environmental Specialist, Field Supervisors, Data Manager, Debris Site/Tower Monitors, Crew Monitors, Load Ticket Data Entry Clerks, Project Coordinators, and Administrators, with all non-labor costs billed at cost without markup. A mandatory pre-bid conference is scheduled for 3:15 p.m. to 3:45 p.m. Eastern Standard Time on Tuesday, May 26, 2026, at the Emergency Management Department with remote Zoom attendance available; sealed bids are due by 12:00 noon on Thursday, June 4, 2026, with public opening at 2:00 p.m. the same day. Questions must be submitted by Friday, May 22, 2026, at 3:00 p.m., and bids may not be withdrawn for 60 days after opening.

Minority, Women Owned, and Disadvantaged Business Enterprises (M/W/DBEs) are encouraged to participate, and respondents are encouraged to utilize M/W/DBE subcontractors where possible; small and disadvantaged businesses requiring assistance may contact Charise Stephens, Small Business Affairs, at (478) 300-2297 or cstephens@maconbibb.us. Macon-Bibb County reserves local preference rights to award to County businesses within 5 percent of the lowest responsive and responsible bid. Bidders must submit a 5 percent bid bond, Performance Bond and Payment Bond (each 100 percent of contract sum), E-Verify Affidavit, Non-Collusion Affidavit, Bidder's Qualification Form, List of Sub-Contractors, Minority Participation Goal documentation, and Financial & Legal Stability Statement. Contractors must comply with federal regulations including 2 CFR Part 200, Davis-Bacon Act, OSHA, Clean Air Act, and applicable FEMA and Georgia Emergency Management Agency regulations. Contractors must maintain all source documentation for three years from final County payment or FEMA project closure and submit quarterly Subcontractor/Supplier Participation Reports. No specific award value or budget range has been disclosed in the available solicitation documents.