26-036-LH Homeless Encampment Cleaning Services (2/26/26)

Macon-Bibb County, Georgia is seeking qualified contractors through a Request for Professional Services (RFP) to provide turnkey cleanup services for temporary homeless encampment sites on an as-needed basis. The procurement encompasses removal of household debris, biohazards, hazardous materials, flammable and combustible materials, and other encampment-associated items, with the County anticipating approximately eight project site assignments annually. Deliverables include site mobilization, labor services, biohazard technician services, disinfection and pressure-washing of paved surfaces, proper packaging and disposal of all waste at permitted hazardous waste facilities, and comprehensive documentation including before/after photographs, bills of lading, and manifests. Services will be performed Monday through Friday, 8:30 a.m. to 5:30 p.m., with work to be completed within 24 hours of site notification, and the County will provide roll-off dumpsters, hauling and disposal services, and optionally heavy equipment with operator. Minimum qualifications require five years of professional experience managing and removing hazardous materials from homeless encampment sites, possession of all required certifications and permits (including a certified biohazard technician on-site at all times), Georgia business licensure, and demonstrated financial and legal stability. Evaluation criteria consist of a 100-point scoring system: experience and qualifications (20 points), project management and timeline (40 points), project approach and understanding (20 points), and price structure (20 points). Critical dates include a mandatory pre-bid conference on February 11, 2026 at 11:00 a.m., a deadline for submitting questions by February 13, 2026 at 3:00 p.m., and a revised proposal submission deadline of March 5, 2026 at 12:00 noon at the Macon-Bibb County Procurement Department, 700 Poplar Street Suite 308, Macon, Georgia 31201, with public announcement of responding firms at 2:00 p.m. that same day.

While the RFP does not designate formal set-asides, minority-owned, women-owned, and disadvantaged business enterprises are encouraged to participate, and respondents are encouraged to use M/W/DBE sub-consultants in their proposals. There is no current incumbent vendor, as Macon-Bibb County has previously handled all encampment cleanings using in-house personnel, and no prevailing wage requirements apply to this contract. The contract term is one year with renewal options available. Contractors must obtain and maintain commercial general liability insurance with $2,000,000 aggregate limits per project, workers' compensation insurance per Georgia statutory requirements, and employers' liability insurance with $1,000,000 limits throughout the contract term. The RFP does not specify explicit contract values or budget ranges; instead, compensation is structured as itemized reimbursement based on documented employee labor hours, equipment costs, and disposal costs submitted to the County. If multiple contractors are awarded agreements, the County will request quotes for individual assignments and select the lowest bidder except in extenuating circumstances requiring expedited cleanup, and the County reserves the right to award to county businesses within 5 percent of the lowest responsive bid and to reject any or all submissions without cause.