26_036_LH_ Addendum_1.pdf
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- Solicitation number
- PE-61100-NONST-2026-000000112
- Issued by
- Bibb County, Georgia
About this file
This is Addendum #1 to an Invitation for Bids issued by the Macon-Bibb County Government Procurement Department for Homeless Encampment Cleaning Services (26-036-LH). The addendum clarifies requirements and specifications for bidders responding to the Request for Professional Services. Responses were due by 12:00 noon on Thursday, February 26, 2026, at the Procurement Department located at 700 Poplar Street, Suite 308, Macon, Georgia 31201. A mandatory pre-bid conference was held on Wednesday, February 11, 2026, at 11:00 a.m. at the same location. The project involves cleaning multiple homeless encampment sites throughout Macon-Bibb County, with each site varying in size, configuration, and hazardous material content. Macon-Bibb County will provide roll-off dumpsters, hauling and disposal services, and optionally an enclosed skid steer or backhoe with operator. County representatives will be present on-site during all cleanup activities, and law enforcement and fire department personnel will be arranged for each site clearance.
Pricing must be all-inclusive and can be submitted in any format, though hourly rates are preferred. Contractors are responsible for providing all Personal Protective Equipment (PPE), supplies, tools, and equipment necessary for the work. A certified biohazard technician must be on-site at all times, with the technician's hourly rate including PPE, supplies, and equipment costs. Contractors must obtain a biohazard license based on OSHA's interpretation that homeless encampments may constitute uncontrolled hazardous waste sites. County personnel will inspect all sites prior to cleanup and provide advance notice to unsheltered residents. The County requires one week's notice for deployment readiness. There is no current incumbent vendor, as Macon-Bibb County has handled all previous encampment cleanings with in-house personnel. Prevailing wage requirements do not apply to this contract. All paved surfaces must be disinfected and pressure-washed after clearance operations are completed.
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Text version
Macon-Bibb County Government Procurement Department
City Hall 700 Poplar Street, Suite 308
Macon, Georgia 31201
(478) 803-0550
Laura Hardwick
Director of Procurement
February 16, 2026
ADDENDUM # 1
To: ALL PROSPECTIVE FIRMS
Re: INVITATION FOR BIDS: 26-036-LH, Homeless Encampment Cleaning Services
The Invitation for Bids, referenced above, is modified as follows:
1. It was communicated during the Pre-Bid meeting that a roll-off/dumpster and certain equipment would be provided. However, one of the bid line items includes disposal. Will an amendment be issued to clarify or adjust this portion of the bid?
Answer: We can provide a roll off dumpsters and hauling/disposal services to reduce costs.
2. Could you please provide detailed requirements regarding the necessary Bio-Hazard License?
Answer: Based on an interpretation letter from OSHA on July 30, 2021, homeless encampments may meet the definition of an uncontrolled hazardous waste site (bloodborne pathogens, hazardous materials, biological contaminants) which would require Site Remediation, Emergency Response
& Remediation Equipment
3. Is specific Personal Protective Equipment (PPE) required for this project? If so, please provide details.
Answer: Macon Bibb will not dictate or provide PPE; this would be the responsibility of the contractor.
4. Is a certified Bio-Hazard technician required to be on-site at all times during the project?
Answer: Yes, we would require someone onsite to have specific training and certification regarding hazardous material.
5. Can you confirm exactly what equipment will be provided? A Bibb County representative informed us that both equipment and a dumpster would be supplied.
Answer: We can provide a roll-off dumpster and hauling services. We also can provide an enclosed skid steer or backhoe with operator to help load larger objects.
6. Will there be a specific price sheet provided, or can the vendor have provided pricing in their own format?
Answer: Vendor can provide pricing however they wish but we prefer to see an hourly rate
7. Is the area designated as a nature reserve or protected habitat?
Answer: No
8. Does the site consist of loose soil or sandy terrain?
Answer: Each site will be different so yes this is possible.
9. Are there any tires that will require removal?
Answer: Yes, some of these sites require tire removal
10. Is subcontracting a mandatory requirement for this project?
11. Will law enforcement personnel(police) and the fire department be present on-site at the time services are performed?
Answer: Yes, we arrange fire/police presence
12. Can the County clarify the average size or acreage of a typical encampment site?
Answer: No way to do this, each site is different
13. Please confirm whether biohazard and are hazardous materials expected at every site or only on an as-needed basis.
Answer: No way to know. Each site is different, but most sites will contain human waste
14. Will the County provide advance notice of site conditions, including the? presence of hazardous materials, prior to mobilization
Answer: Yes, we will inspect sites before clearance is requested
15. Can we submit Exceptions/ Changes to the terms and conditions, if we have any?
Answer: This is a Request for Proposal. Therefore, you can enter suggestions for exceptions/terms for negotiation.
16. Are there any other specifications/ Mandates, that we should be aware of?
17. Will a representative from the agency be onsite w/our crew for each site cleanup?
Answer: Yes
18. How many sites were cleaned via the prior contract year? What is the volume of waste that was generated during the prior contract year?
Answer: Macon Bibb has handled all previous sites within house personnel; we did not keep volume records.
19. Is there a requirement for disinfecting and pressure washing paved sites?
Answer: Yes, all pavements must be properly cleaned after clearance
20. Who is the current vendor / incumbent?
Answer: There is no current vendor/incumbent.
21. Can we have the current contract copy.
Answer: There is no current contract.
22. Is prevailing wage included in this contract?
Answer: No.
23. For renewal years is year on year escalation allowed or CPI applicable?
Answer: To be determined.
24. Is there any requirement for emergency response? If yes what is the time frame to respond?
Answer: We will have police or code enforcement on site for clearance.
25. With any of the sites will there ever be an instance for site restoration.
26. Do you have any reference photos, amounts, weight tickets waste from previous years or jobs?
27. Please confirm whether the pricing is required to be all-inclusive (wrapped pricing).
Answer: Pricing to be all inclusive based on the solicitations Proposal Bid Form.
28. In previous homeless encampment cleanups, we've completed, we were required to store left over items, is there a requirement for this?
29. Will agency provide advance notification to unsheltered residents prior to clean-up activities?
Answer: Yes, all residents are given prior notice
30. Can we add items to price list? Skid Steer, mini excavator?
Answer: Yes.
31. What if mechanical equipment is needed or crew is better/safer with it?
Answer: If additional equipment is needed it would be provided by contractor
32. Will campus be cleared of unhoused people by county representative?
33. Can we get an idea of square footage of campus? Is one dumpster/roll-off enough? What if more are needed?
Answer: Each site is different no way to know this.
34. Will county provide dumpster or roll-off for debris?
35. Will county or contractor will be responsible for managing the waste?
Answer: County
36. Do any sites require road closure? Who will be responsible – county or contractor?
Answer: County will handle road closure if required.
37. What size (cubic yard capacity) is Macon-Bibb County assuming when referencing “Dump Trailer Per
Site”?
Answer: No way to know.
38. Does the “Site Labor Per Hour” rate include PPE, supplies, tools, and equipment, or should these be priced separately?
Answer: Yes, we need pricing for all contractor materials/labor.
39. Does the “Biohazard Technician – Per Hour” rate include:
• PPE
• Supplies
• Equipment
• Biohazard Waste Disposal
• Transportation Waste
Answer: Yes, although Macon Bibb will handle hauling of debris and we can provide a skid steer/backhoe with operator if requested
40. Should biohazard disposal be included in the hourly technician rate, or should disposal be priced
Answer: County will handle disposal.
41. Should general trash disposal and landfill tipping fees be included in the dump trailer pricing or billed
Answer: County will handle disposal of roll off dumpsters.
42. What is the expected notice period prior to encampment cleanup deployments?
Answer: We would prefer the contractor to be ready for deployment with a week of contact from county
43. Are emergency or expedited response situations anticipated, and if so, what response timeframe is expected for emergency situations?
Answer: We would prefer the contractor to be ready for deployment with a week of contact from County.
Please incorporate this change into the Invitation for Bid and acknowledge receipt of this addendum on your bid form.
Sincerely, Laura Hardwick
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