26-008(BS) School Uniforms

San Antonio Independent School District (SAISD) Procurement Services issued Request for Proposal #26-008(BS) for school uniform vendor services to supply uniforms for approximately 7,000 students across twelve specialty campuses and programs for the 2026-2027 school year. The procurement seeks one or more vendors to provide khaki or colored pants, skirts, skorts, jumpers, capris, shorts, and white long- and short-sleeved blouses and polo-style shirts in specified colors, with all fabrics meeting wrinkle-resistant, stain-repellant, and shrink-resistant standards and size ranges extending from Youth 2/4 (XS) to Adult 54 (Men and Women). Specialty campuses including Young Women's Leadership Academy, Young Men's Leadership Academy, St. Phillip's Early College High School, Fox Tech High School, and Montessori academies require specific uniform pieces with school logos and embroidery. Vendors must submit uniform samples by March 4, 2026, at 12:00 p.m. CST to SAISD Procurement Services at 514 W. Quincy Street, San Antonio, Texas, with the formal proposal submission deadline of March 17, 2026, at 2:00 p.m. CST via the Bonfire portal. The contract term is two years from Board of Trustees approval with options to renew for three additional one-year periods. Evaluation criteria are weighted as follows: purchase price (35 points), quality and extent to which goods meet District needs (30 points), vendor reputation (10 points), total long-term cost (6 points), vendor's past relationship with District (5 points), references through Past Performance Questionnaires requiring at least three references (5 points), impact on compliance with Historically Underutilized Business regulations (5 points), and other relevant factors including value-added incentives (4 points).

Vendors must maintain a local physical storefront and participate in the Student Voucher Program through which economically disadvantaged students receive free or reduced-price uniforms determined by a sliding scale based on family income, creating an opportunity for businesses serving disadvantaged enterprises. All bids are F.O.B. Destination with shipping and handling charges prepaid, and vendors must provide bulk discount information, delivery timeframes, website addresses, local delivery availability, return and exchange policies, and embroidery service pricing, with mandatory discounts from posted retail prices required and zero percent discounts ineligible for award. Custom orders such as embroidered sweaters and plaid skirts cannot exceed eight weeks for delivery. Mandatory insurance requirements include Comprehensive General Liability of $500,000 Combined Single Limits, Comprehensive Automobile Liability of $500,000 CSL, and for contracts exceeding $25,000, Excess Liability or Umbrella Policy of $1,000,000, with Performance and Payment Bonds equal to 100 percent of contract price required for contracts of $25,000 or more. The specific award value or budget range was not disclosed in the RFP, and the award is contingent upon District funding availability with no guaranteed minimum purchase amount.