25YS0001-*SB ONLY* On-site Confidential Shredding Service

The California Department of Veterans Affairs (CalVet) is soliciting quotes for on-site confidential shredding services at the Veterans Home of Yountville and Rector Reservoir through Solicitation for Quote (SFQ) 25YS0001. The contract requires a vendor to provide comprehensive shredding services, including annual pickup of approximately 200 banker boxes, bi-annual pickup of 8 banker boxes, and bi-weekly pickup of seventeen 96-gallon tote cans. All labor, materials, staff, transportation, licenses, and permits necessary to perform the shredding services must be provided by the contractor, who will be responsible for maintaining all required documentation throughout the contract term. Key action dates include November 18, 2024, as the SFQ advertisement date, November 22, 2024, as the deadline for questions, and December 2, 2024, as the quote submittal deadline. Quotes must be submitted via email to the specified CalVet Contract Analyst, and the successful proposer will be selected based on the lowest responsive and responsible quote for a three-year contract term from July 1, 2025, or upon approval, through June 30, 2028.

The procurement is exclusively set aside for certified California Small Businesses (SB) and Micro Businesses (MB), with specific provisions favoring Disabled Veteran Business Enterprises (DVBE). In the event of a tie between a certified small business and a certified disabled veteran-owned small business, the contract must be awarded to the disabled veteran-owned small business. Proposers are required to submit documentation including a quote rate sheet, payee data records, contractor certification clauses, and other relevant forms, with additional compliance requirements related to Executive Order N-6-22 regarding economic sanctions against Russia. Bidders must also disclose any use of generative artificial intelligence (GenAI) technology as part of their proposed solution. While specific budget ranges are not explicitly stated, the contract includes a detailed rate sheet with per-service costs for various shredding services. Compliance with Small Business/Disabled Veteran Business Enterprise (SB/DVBE) participation requirements is mandatory, and contractors must adhere to standard state contract provisions including insurance requirements, statutory and regulatory compliance, and dispute resolution mechanisms.